Job Overview

A fast-growing e-commerce company is seeking a part-time Senior Bookkeeper to independently own our bookkeeping, financial systems, and inventory strategy. This is a high-ownership role starting at 20 hours per week (flexible within EST hours) with significant long-term growth potential. You will manage full-cycle e-commerce accounting, design clean financial workflows, and direct inventory demand planning for a SKU-heavy operation. The ideal candidate is a Chartered Accountant or CPA who acts as a strategic partner, providing proactive data to optimize cash flow and scale our financial backbone.

Schedule: Flexible within EST business hours (20 hours per week)

Responsibilities

Bookkeeping & Accounting

• Own full-cycle bookkeeping
• Maintain clean, accurate books
• Reconcile bank accounts, credit cards, payment processors, vendor payments, and other financial accounts
• Manage accounts payable and vendor payment tracking
• Support accounts receivable and customer payment reconciliation
• Categorize transactions properly
• Maintain clean chart of accounts
• Keep books organized, accurate, and audit-ready

Monthly Close & Reporting

• Run monthly close process
• Prepare monthly financial statements
• Create simple but useful management reports
• Track revenue, COGS, gross margin, operating expenses, net income, cash position, and major variances
• Flag unusual expenses, discrepancies, or missing data
• Help the owner understand what changed month to month and why
• Help cut opex costs and increase capital efficiency

Inventory, Purchasing & Demand Planning

• Support purchase order planning
• Track inventory levels and reorder needs
• Help forecast demand by SKU
• Compare current inventory, customer demand, supplier lead times, and upcoming purchase needs
• Help prevent stockouts and over-ordering
• Track inbound orders from suppliers
• Support landed cost and COGS accuracy
• Help create a cleaner inventory planning process as the company grows

Financial Forecasting & Strategy

• Build and maintain cash flow forecasts
• Help forecast purchasing needs and inventory cash requirements
• Support budgeting and operating expense planning
• Analyze profitability by product, category, and supplier where possible
• Identify cost leaks, margin issues, or operational inefficiencies
• Help the owner make better business decisions with clean numbers

Systems & Process Improvement

• Work with our developer or technical team on accounting integrations
• Help map transaction data from our e-commerce platform into the accounting system
• Help decide whether QuickBooks Online or Zoho Books is the better long-term fit
• Improve workflows around purchasing, inventory, bookkeeping, reporting, and reconciliation
• Create repeatable SOPs so the finance function becomes more scalable

Requirements

• Chartered Accountant, CPA, or equivalent accounting qualification strongly preferred
• Strong experience with QuickBooks Online & Zoho Books
• Experience with e-commerce accounting
• Experience with SKU-based inventory businesses
• Strong understanding of COGS, inventory value, purchase orders, landed cost, vendor payments, and margin tracking
• Strong reconciliation skills across bank accounts, credit cards, payment processors, and e-commerce platforms
• Experience creating clean monthly financial reports
• Strong forecasting and analysis skills
• Experience with inventory forecasting, demand planning, and reorder planning
• Ability to work with developers or technical team members on API/data mapping between our store and accounting system
• Excellent written and verbal English communication
• Ability to work directly with the leadership team and explain numbers clearly
• Highly detail-oriented, reliable, and comfortable working independently
• Strong judgment and willingness to flag issues before they become problems
• QuickBooks Online Advanced And Zoho Books Elite experience
• E-commerce platforms such as WooCommerce and Medusa/Next
• Experience with API-based accounting workflows
• Experience with inventory tools, purchase order workflows, shipping platforms, or ERP-style systems
• Experience with multi-vendor purchasing and inbound inventory tracking
• Experience building dashboards, reports, or financial models
• Experience helping companies transition from messy startup accounting into scalable finance operations

Independent Contractor Perks

Permanent work from home

Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.