Job Overview

Our client is looking for a proactive Executive Operations Assistant (QuickBooks) to act as a vital operational partner. In this role, you will handle a mix of business and personal operations, offloading daily tasks to free up capacity for the Chief of Staff and maintaining a high level of organization across both corporate and household schedules.

Schedule

Monday - Friday, 9:00 AM - 6:00 PM CST (40 work hours per week)

Responsibilities

• Manage expense labeling and categorization within QuickBooks according to established guides
• Coordinate payments and scheduling for household vendors including nanny and lawn services
• Schedule and manage medical and personal appointments for the family
• Offload daily operational tasks to free up capacity for the Chief of Staff
• Proactively identify and fill operational gaps as a proactive business partner
• Monitor and verify recurring business and personal expenses

Requirements

• Proactive partner mindset with a focus on being a self-starter
• Ability to work effectively without daily detailed SOPs or constant supervision
• Experience in executive assistance, preferably with overlap in personal operations
• Professional English written and verbal professional communication skills 
• Familiarity with QuickBooks or basic financial expense management
• Excellent organizational skills and attention to detail

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.