Overview:

Our client is seeking a highly organised and proactive Operations & Business Support Executive Assistant to provide administrative support for a busy business owner in the hospitality industry. This role requires someone who is detail-oriented, resourceful, and capable of managing multiple priorities while maintaining a high level of professionalism and confidentiality. You will play a key role in supporting day-to-day business operations by managing schedules, communications, supplier coordination, invoicing, and various administrative tasks.

Join a growing hospitality business behind one of London's acclaimed plant-first dining destinations. The business is passionate about delivering exceptional guest experiences through seasonal, thoughtfully prepared food while embracing sustainability and minimizing waste. This role offers the opportunity to support both business and restaurant operations in a fast-paced, collaborative environment.

Schedule: Monday - Friday, 9:00 AM - 1:00 PM UK Time Zone (20 work hours per week)

Responsibilities:

• Manage and coordinate the business calendar, including scheduling meetings and reviewing weekly appointments
• Monitor and manage high-volume email correspondence, drafting and responding to emails professionally on behalf of the business
• Place supplier orders through designated ordering portals and maintain accurate order records
• Manage restaurant reservations via OpenTable and conduct background research on incoming guests when required
• Prepare and issue invoices, monitor payment status, and liaise with accountants regarding outstanding payments
• Conduct research related to shares, investments, and stock market activity as requested
• Coordinate with suppliers, accountants, and other external stakeholders
• Maintain organised digital records and documentation
• Handle confidential business and financial information with discretion
• Provide general administrative support to ensure smooth day-to-day operations

Requirements:

• Previous experience in roles such as Administrative Assistant, Personal Assistant, Executive Assistant, Virtual Assistant, or Business Administrator
• Excellent written and verbal English communication skills
• Strong organisational and time management skills
• Exceptional attention to detail and accuracy
• Ability to prioritise tasks and manage multiple deadlines simultaneously
• Highly self-motivated with the ability to work independently with minimal supervision
• Comfortable learning new systems, software, and processes
• Proficient in Microsoft Office and Google Workspace
• Experience using online booking platforms such as OpenTable is an advantage
• Experience with invoicing and supplier management is preferred
• High level of professionalism, integrity, and confidentiality

Nice-to-Have Requirements:

• Experience supporting a hospitality, restaurant, or food & beverage business
• Basic understanding of bookkeeping or financial administration
• Interest or familiarity with shares and stock market research

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review