Job Overview

Our client is seeking a highly organized and proactive Executive Assistant to the CEO (Asana) to provide dedicated support to their CEO. This is a full-time remote position based in the Philippines, focused on managing the CEO's schedule, international travel, and communications. The ideal candidate is an experienced executive support professional who thrives in a fast-paced environment and can anticipate needs before they arise. This role focuses strictly on dedicated executive assistance rather than finance or wider business administration.

Schedule

Monday - Friday, Flexible during client business hours, AEST (40 work hours per week)

Responsibilities

• Manage the CEO's calendar, ensuring meetings are scheduled efficiently across multiple time zones.
• Monitor and manage the CEO's inbox, prioritizing emails and responding or escalating where appropriate.
• Coordinate domestic and international travel, including flights, accommodation, transport, and itineraries.
• Prepare meeting agendas, briefing documents, and supporting materials.
• Track action items and follow up to ensure commitments and deadlines are met.
• Keep the CEO informed of upcoming priorities, scheduling conflicts, and important deadlines.
• Use Asana to manage and track the CEO's personal tasks and priorities (not company-wide project administration).

Requirements

• Minimum of 3 years' experience supporting a senior executive, founder, or business owner.
• Proven experience managing complex calendars and inboxes.
• Experience coordinating meetings and travel across multiple time zones.
• Exceptional organizational and time management skills with strong attention to detail.
• Highly proactive with the ability to anticipate needs and solve problems independently.
• Professional written and verbal English communication skills with a high level of accuracy.
• Ability to exercise sound judgment and maintain strict confidentiality.

Nice To Have

• Previous experience supporting a CEO, founder, or C-level executive.
• Experience with Asana or similar task management software, alongside Google Workspace or Microsoft Office.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.