Job Summary:

We are seeking an experienced Accounts Payable/Staff Accountant to manage vendor payments
and support broader accounting functions in a fast-paced collaborative environment. This role reports directly
to the Director of Finance.

Position Type and Expected Hours of Work
Monday – Friday, 8:00 AM – 5:00 PM EST

Core Duties and Responsibilities:

• Enter vendor invoices accurately after obtaining required approvals or matching contracts

• Review freight invoices for accuracy and process in timely manner

• Collaborate with internal team members to resolve any discrepancies and ensure vendor accuracy.

• Complete weekly payment runs and maintains all vendor files

• Track AP aging and support cash flow planning with the Director of Finance

• Maintain 1099s and complete annual year end reporting

• Maintain contract folders and updated contract tracking system

• Assist in the month-end and year-end closing processes.

• Prepare and maintain supporting schedules and documentation for financial reporting.

• Help ensure compliance with GAAP and internal financial policies.

• Participate in process improvements and identify areas for greater efficiency.

• Other accounting-related duties as assigned.

   

   

Minimum Qualifications (Knowledge, Skills, and Abilities Required)

• Knowledge of best practices in accounts payable and GAAP expense recognition

• Minimum of 3 years of accounting experience, including hands-on accounts payable responsibilities.

• Strong understanding of accounting principles

• Proficiency in Microsoft Excel and accounting software (QuickBooks, or similar).

• Ability to work independently and collaboratively in a team environment

• Excellent communicator with a proactive mindset

 

Competencies, Preferred Knowledge, Skills, and Abilities

 

• Bachelor’s degree in accounting or finance

• Advanced Excel skills (pivot tables, VLOOKUP, financial modeling)

• General ledger reconciliation experience

• Strong analytical skills with the ability to identify errors, trends, and variances

• Excellent written and verbal communication skills — for external and internal purposes

• Strong time management & organizational skills — ability to handle multiple deadlines

• High attention to detail and accuracy in data entry and error-checking.

• Proactive problem-solving skills — proactive identification and resolution of accounting issues

• Effective collaboration skills — ability to work closely with finance, HR, and operations teams

• Adaptability and comfort working in a fast-paced, evolving business environment