Job Overview

Our client is seeking a Marketing Administrative Assistant (CRM) who takes pride in producing polished, professional work and enjoys helping build a business from the ground up. This is more than an administration role; you will become a trusted support partner, helping keep the business running smoothly while supporting marketing, client delivery, research, and day-to-day operations. This position is ideal for someone who enjoys variety, takes ownership, possesses exceptional attention to detail, and effectively utilizes AI as a productivity tool rather than a substitute for independent thought.

Schedule

Monday - Friday, 9:00 AM - 1:00 PM AEST (20 work hours per week)

Responsibilities

• Manage executive calendars, coordinate meeting schedules, support inbox management, and handle travel and event logistics.
• Maintain accurate CRM updates, organize digital files, handle client follow-ups, and continuously improve internal business processes.
• Create high-quality Canva graphics, format LinkedIn posts, and prepare marketing brochures or capability statements.
• Assist with website content updates, prepare corporate newsletters, and strategically repurpose marketing content across multiple channels.
• Conduct targeted research on legislation, industry trends, conferences, grants, competitors, and potential clients while providing source links.
• Produce highly professional, well-formatted Word documents, PowerPoint presentations, PDFs, client reports, and templates.
• Proactively coordinate business projects, maintain centralized templates, and identify structural ways to increase operational efficiency.

Requirements

• Minimum of 3 years of professional experience in an administrative support or virtual assistant role.
• Mid-level operational capability with a demonstrated track record of running day-to-day business operations.
• Exceptional attention to detail with a strict focus on producing highly polished and professional work deliverables.
• Proactive communication style with the natural initiative to solve problems and anticipate executive needs.
• Proven ability to independently research and validate complex information across varied regulatory and industry topics.
• Advanced proficiency in document production across Microsoft Word, PowerPoint, PDFs, and one-page summaries.
• Tech-savviness with the ability to manage calendar tools, CRM databases, Canva, and AI productivity applications effectively.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.