Overview

Our client is seeking a highly organized and proactive Real Estate Administrative Assistant to anchor the day-to-day operations of an expanding Canadian real estate practice. In this role, you will serve as an operational partner managing client touchpoints, coordinating property documentation, and safeguarding transaction pipelines. The ideal candidate is an independent self-starter who excels in remote environments and communicates with high-level clients with total professionalism and precision.

Schedule

Monday – Friday, 9:00 AM – 3:00 PM PDT / Canadian Business Hours (30 hours per week)

Responsibilities

Administrative & Workflow Coordination

• Executive Support: Provide comprehensive administrative backing, including proactive calendar management, email triage, inbox organization, and task tracking.
• Scheduling Logistics: Route and schedule client appointments, upcoming property showings, professional meetings, and external business activities on behalf of the owner.
• Data & Digital Hygiene: Perform high-accuracy data entry, manage structured cloud filing systems, and keep internal property and client registries up to date.

Transaction & Property Documentation

• Documentation Safeguarding: Coordinate and maintain high-integrity property-related documentation, listing files, real estate contracts, and sensitive legal correspondence.
• Transaction Support: Track critical transaction milestones and paperwork to ensure smooth, seamless closing processes.

Client Relations & Communication

• Communication Management: Handle inbound and outbound client communications across email, phone, and text with responsiveness and polished professionalism.
• Client Point of Contact: Serve as a dependable, warm primary point of contact for routine client inquiries, vendors, and business administration partners.

Requirements

• Proven Experience: Verifiable experience in an administrative, executive assistant, or virtual assistant role. Prior background supporting a real estate practice or property firm is highly preferred.
• Communication Mastery: Superb written and verbal English communication skills, with the ability to interface confidently with North American clients.
• Organizational Excellence: Exceptional time-management abilities, sharp attention to detail, and a proven track record of meeting strict transaction deadlines.
• Autonomy & Proactivity: A self-starter mentality with the capability to manage daily workflows independently and take proactive initiative in a remote environment.
• Technical Workspace: A highly reliable, high-speed internet connection paired with a professional, distraction-free home office setup.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.