Overview:

Our client is a rapidly growing electrical contracting firm in the Northeast, managing a complex network of 10 to 15 entities with annual revenues approaching $1 billion. Headquartered in Long Island City, NY, and operating on standard Eastern Time business hours, they are currently scaling their finance department to keep pace with their expansion and resolve an account reconciliation backlog. They are seeking a full-time accounting assistant with a strong foundation in GAAP principles who can readily adapt to their specialized industry ERP system and seamlessly support their established accounting team.

Schedule: 
Flexible during client business hours. EDT Time Zone
Project based: 3 months with a possibility of going full time

Key Responsibilities:

Work with Billing Coordinator and Credit and Collection Manager to:

• Process all Job data and billing sheets provided by Project Managers
• Ensure timely and precise entry of billing transactions and adjustments into Emque (proprietary) accounting software as directed by Billing Coordinator
• Ensure that all job documentation is saved in Emque (accounting system)
• Respond to Customer and internal (PM) inquiries and coordinate insurance requirements, lien waivers, exempt certs and W9’s
• Cash application of cash received against Accounts receivable aging as directed by Credit and Collections Manager
• Reconcile Intercompany and JV billings as directed by Billing Coordinator and Credit and Collections Manager

Requirements

• At least 2 years of experience in billing, accounts receivable, accounting support, or a similar finance/administrative role.
• Experience processing invoices, billing transactions, and financial data with a high degree of accuracy.
• Familiarity with accounts receivable processes, including cash application and payment reconciliation.
• Experience reconciling intercompany transactions, joint venture (JV) billings, or similar accounting reconciliations is an advantage.
• Proficiency in accounting or ERP software; experience with proprietary accounting systems is a plus, and the ability to quickly learn new software is required.
• Strong working knowledge of Microsoft Excel and other Microsoft Office applications.
• Excellent attention to detail with the ability to identify discrepancies and maintain accurate financial records.
• Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills to coordinate with project managers, customers, and internal stakeholders.
• Experience handling customer documentation such as insurance certificates, lien waivers, exemption certificates, and W-9 forms is preferred.
• Ability to maintain confidentiality and handle sensitive financial information with professionalism.
• Self-motivated, dependable, and able to work independently while collaborating effectively with cross-functional teams.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred. Equivalent work experience will also be considered.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring