Overview

We are seeking a highly organized and proactive Administrative & Executive Assistant to support a growing business with day-to-day administrative, executive, and back-office operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping processes organized, and can confidently support leadership with administrative, financial, and executive tasks. The successful candidate will become a trusted member of the team, ensuring operations run efficiently while maintaining professionalism and confidentiality.

Schedule:
Central Time Zone (Oklahoma)
Full-time (40 hours/week)
Monday – Friday, 8:00 AM – 5:00 PM

Responsibilities

• Manage executive calendars, appointments, and scheduling
• Coordinate internal and external communications via email and phone
• Process accounts payable, payroll support, and other administrative finance tasks
• Perform accurate data entry and maintain records across company systems
• Assist with executive and business-related administrative tasks
• Maintain organized digital files, documents, and shared folders
• Support the Office Manager with daily administrative operations
• Prepare reports, spreadsheets, and business documents as needed
• Track action items, deadlines, and follow-ups for leadership
• Handle confidential business and financial information with discretion

Requirements

• Minimum 2 years of administrative or executive assistant experience
• Previous experience supporting business owners or senior leadership
• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal English communication skills
• Proficiency with Microsoft Office (Word, Excel, Outlook) and other standard office applications
• High attention to detail and accuracy in data entry
• Experience handling accounts payable, payroll support, or financial administrative tasks
• Ability to work independently while managing multiple priorities
• Professional, reliable, and highly confidential when handling sensitive information

Preferred Qualifications

• Experience supporting construction, manufacturing, or trade-based businesses
• Familiarity with cloud-based file management systems (Dropbox, OneDrive, or Google Drive)
• Experience with QuickBooks or similar accounting software
• Comfortable working with remote teams and digital collaboration tools

Scope

• Provide full-time remote administrative and executive support during Central Time business hours
• Support leadership with daily operational, financial, and administrative tasks
• Maintain organized records and ensure accurate documentation
• Integrate seamlessly into existing workflows and internal processes
• Build long-term familiarity with the business and grow with the organization