Job Description: Bookkeeper & Invoicing Administrator
Location: Remote
Employment Type: Part-Time
Schedule: Monday to Friday
Hours: 10:00 AM – 2:00 PM AEST (Sydney Time)
Commitment: 20 hours per week (4 hours per day)
Role Overview
Our client is seeking a reliable and detail-oriented Bookkeeper & Invoicing Administrator to support the day-to-day financial operations of the business and maintain accurate records within Xero.
This role combines technical bookkeeping responsibilities with proactive administrative support to ensure smooth financial operations, accurate invoicing, and effective payment tracking. The successful candidate will play a key role in maintaining healthy cash flow through timely invoicing, diligent follow-up, and accurate financial record-keeping.
The ideal candidate is highly organized, process-driven, and capable of working independently while maintaining a high level of accuracy and confidentiality.
Key Responsibilities
Bookkeeping & Reconciliation
- Maintain accurate financial records within Xero
- Perform bank, account, and financial reconciliations
- Ensure all transactions are accurately recorded and allocated
- Assist in maintaining clean and organized financial data
Invoicing & Billing
- Prepare and issue client invoices accurately and in a timely manner
- Verify billing information and supporting documentation before issuing invoices
- Maintain organized invoicing records and documentation
- Ensure all billing processes align with company procedures
Accounts Receivable & Accounts Payable Support
- Assist with Accounts Receivable (AR) and Accounts Payable (AP) functions
- Monitor outstanding invoices and payment statuses
- Conduct professional follow-up on overdue accounts
- Assist with payment tracking and collections processes
Financial Administration
- Handle confidential financial information with discretion and professionalism
- Maintain high standards of data accuracy and integrity
- Support finance-related administrative workflows
- Identify opportunities to improve bookkeeping and invoicing processes
Reporting & Payment Tracking
- Monitor receivables and payment activity
- Provide regular updates to management regarding outstanding invoices and payment status
- Assist with generating financial and operational reports as required
Requirements
Essential Skills & Experience
- Strong hands-on experience using Xero (essential)
- Previous experience in bookkeeping, invoicing, accounts administration, or financial support roles
- Strong understanding of financial record management and reconciliation processes
- Excellent attention to detail and accuracy
- Strong organizational and time-management skills
- Ability to work independently and meet deadlines with minimal supervision
Technical Proficiency
- Advanced proficiency in Microsoft Office, particularly Excel
- Comfortable using Google Workspace and cloud-based systems
- Experience working with accounting and financial management software
Communication Skills
- Excellent written and verbal English communication skills
- Professional and confident when communicating with clients and stakeholders
- Ability to maintain confidentiality when handling sensitive financial information
Preferred Qualifications
- Previous experience supporting Australian businesses or professional service firms
- Understanding of Australian bookkeeping practices, including GST treatment
- Experience working remotely within a structured and deadline-driven environment
- Exposure to accounts receivable management and payment follow-up processes
Key Competencies
- High attention to detail
- Strong analytical and problem-solving skills
- Reliability and accountability
- Excellent organizational abilities
- Process-oriented mindset
- Ability to prioritize tasks and manage multiple responsibilities effectively
Success in This Role
You will thrive in this role if you are:
- Highly organized and detail-focused
- Comfortable managing financial data and invoicing processes independently
- Proactive in following up on outstanding payments
- Committed to maintaining accuracy and confidentiality
- Able to support a growing business through efficient financial administration and strong bookkeeping practices