Job Overview

We are seeking a detail-oriented Accounts Assistant (Purchase Ledger & Month-End) to support our finance team with a strong focus on purchase ledger management and month-end accounting activities. In this role, you will ensure the accurate processing of supplier invoices, reconcile accounts, and play a key part in delivering timely financial reporting. You will also take ownership of accruals, prepayments, and balance sheet reconciliations while maintaining strong supplier relationships. This is a 100% remote position operating on UK business hours, offering immediate hiring and long-term stability.

Schedule

Mon-Fri, 9 am - 6 pm UK time with 1 hour unpaid lunch (40 hours per week)

Responsibilities

Purchase Ledger
-Process and post supplier invoices accurately and efficiently.
-Follow up with internal and external stakeholders for relevant paperwork
-Match invoices to purchase orders and goods received notes.
-Investigate and resolve invoice discrepancies and supplier queries.
-Reconcile supplier statements and maintain accurate supplier accounts.
-Prepare and process supplier payment runs.
-Monitor aged creditors and ensure outstanding balances are reviewed and resolved.
-Maintain supplier master data and ensure records remain up to date.

Month-End Responsibilities

-Take ownership of purchase ledger month-end close activities.
-Ensure all supplier invoices and credit notes are posted within agreed month-end deadlines.
-Prepare and post accruals and prepayments relating to supplier expenditure.
-Reconcile key balance sheet accounts, including creditor and accrual accounts.
-Assist with the preparation of monthly management accounts.

-Analyse expenditure and investigate unusual variances.
-Support the completion of month-end journals and adjustments.
-Produce month-end reports for review by the Finance Manager.
-Ensure all reconciliations are completed accurately and on time.
-Assist with year-end audit requirements by providing supporting documentation and schedules.

Financial Control and Reporting

-Support the maintenance of strong financial controls and procedures.
-Assist in ensuring compliance with accounting policies and internal controls.
-Contribute to process improvements within the accounts payable and month-end functions.
-Support budgeting and forecasting processes through the provision of accurate
expenditure data.

General Finance Duties
-Assist with bank reconciliations as required.
-Process employee expenses and company credit card transactions.
-Support other members of the finance team during peak periods.
-Undertake ad hoc finance and administration duties as required.
-Cover the credit control function checking customer applications, setting up new customer accounts, chasing overdue payments as and when needed

Requirements

-Previous experience in a Purchase Ledger or Accounts Assistant role.
-Experience supporting month-end close processes.
-Strong understanding of accruals, prepayments, reconciliations, and accounting principles.

-Good working knowledge of Microsoft Excel, including VLOOKUPs, Pivot Tables, and data analysis.

-Excellent attention to detail and ability to work to tight deadlines.
-Strong organisational and time management skills.
-Ability to prioritise workload during busy month-end periods.
-Analytical mindset with excellent problem-solving abilities.
-Effective communication skills with suppliers and internal stakeholders.

-Experience in Phocas BI tool and building dashboards
-Ability to work independently and as part of a finance team.

Independent Contractor Perks

Permanent work from home

Immediate hiring

Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.