About the Role

We are seeking a highly organized and detail-oriented Property Management Administrative Assistant to provide backend operational support for a growing property management business. This role is focused on administrative coordination, document processing, record management, and operational support rather than direct tenant or vendor communications.

The ideal candidate is process-driven, highly proficient in DocuSign, and enjoys working behind the scenes to ensure property management workflows are completed accurately and efficiently. You will play a critical role in maintaining documentation, tracking operational tasks, coordinating internal processes, and supporting the overall efficiency of the business.

Schedule

• Monday to Friday, 40 hours per week, from 9:00 AM to 6:00 PM Central Time (with 1 hour unpaid break)

Key Responsibilities

• Manage, prepare, distribute, and track documents using DocuSign, ensuring timely completion and accuracy
• Maintain organized digital filing systems for leases, agreements, property records, and operational documents
• Update and manage spreadsheets, databases, and tracking systems related to property operations
• Process and organize maintenance requests, work orders, and service documentation
• Coordinate internal workflows to ensure administrative tasks are completed on schedule
• Assist with utility account documentation, service records, and property-related administrative requirements
• Prepare and maintain reports, logs, and records for business operations
• Support invoice preparation, expense tracking, and administrative documentation as assigned
• Monitor shared inboxes and task management systems to ensure requests are properly documented and routed
• Assist with compliance-related paperwork, occupancy inspections, and municipal documentation requirements
• Perform data entry, document auditing, and quality checks to ensure accuracy across systems
• Provide general administrative support to improve operational efficiency and maintain organized workflows

Qualifications & Requirements

• Previous experience in property management administration, real estate support, or a similar administrative role preferred
• Experience in using DocuSign is required
• Strong experience with Google Workspace, including Gmail, Google Sheets, Google Docs, and Google Drive
• Excellent organizational skills with strong attention to detail
• Ability to manage multiple administrative tasks simultaneously while meeting deadlines
• Strong written communication skills
• Comfortable working independently with minimal supervision
• Experience maintaining records, databases, and document management systems
• Ability to follow established processes while identifying opportunities for improvement
• Reliable high-speed internet connection and dedicated remote workspace
• Experience with property management software is a plus but not required

What We’re Looking For

We're looking for someone who enjoys creating order, maintaining accurate records, and supporting business operations behind the scenes. The ideal candidate is highly detail-oriented, dependable, and proactive in managing administrative processes.

Success in this role requires strong document management skills, exceptional attention to detail, and the ability to keep multiple workflows organized and moving forward. If you enjoy s

Independent Contractor Perks

• Permanent Work from Home
• Immediate Hiring
• Health Insurance Coverage

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.