Job Overview

Our client is seeking an experienced Bookkeeping and Accounts Payable Assistant to assist with expense categorization, sales tax tracking, and general bookkeeping functions. The role will begin with a temporary full-time commitment to clear an accounting backlog and then transition into an ongoing part-time position. The ideal candidate is highly organized, detail-oriented, and experienced in maintaining accurate financial records within cloud-based accounting systems.

Schedule

• Initial Backlog Period (First 2 weeks): Monday - Friday, Flexible hours CT (40 work hours per week)
• Ongoing Schedule: Monday - Friday, Flexible hours CT (20 work hours per week)
• Note: A few hours of overlap during Central Time business hours is preferred.

Responsibilities

• Review and categorize scanned receipts into appropriate expense categories.
• Maintain accurate and up-to-date financial records within the accounting system.
• Calculate, track, and record sales tax amounts for reporting and refund purposes.
• Ensure expenses are properly allocated across categories such as inventory, food production, repairs, maintenance, and operations.
• Assist with accounts payable processing and bill payments as assigned.
• Follow established bookkeeping procedures, workflows, and documentation standards.
• Identify discrepancies, resolve variances, and support additional accounting or administrative tasks as needed.

Requirements

• Proven bookkeeping experience with strong knowledge of expense categorization and financial record management.
• Excellent attention to detail, accuracy, and ability to manage large volumes of receipts and transactions efficiently.
• Experience working with cloud-based accounting software.
• Ability to commit to 40 hours per week during the initial two-week period and 20 hours per week on an ongoing basis.
• Professional written and verbal English communication skills.

Nice to Have

• Experience using Wave Apps, Xero, QuickBooks, or similar cloud-based accounting software, along with familiarity with sales tax calculations, reporting requirements, and accounts payable processes.
• Previous bookkeeping experience within the food and beverage, hospitality, retail, or similar industries.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.