About the Role

We are a Melbourne-based immigration law firm looking for a reliable, detail-oriented Legal Finance & Administration Assistant to support our principals with financial administration and light immigration matter support.

This is primarily a finance and admin role -- not a legal one. You don't need a law degree. We want someone who is detail-oriented, impeccably organized, good with numbers, and able to communicate clearly. If you can keep clean books, spot problems before they escalate, and help us run a tighter finance operation, you'll fit right in.

Schedule

• 10 hours per week, split across two half-days (Monday/Thursday)

Key Responsibilities

Finance & Bookkeeping (Core Focus)

• Reconcile Xero against bank accounts and update transaction records including invoices
• Maintain accounts payable and receivable ledgers
• Prepare payment schedules and supporting documentation for principal approval
• Follow up on overdue invoices and outstanding reimbursements
• Record and reconcile visa application fees and government disbursements per client matter
• Prepare and maintain disbursement schedules for active immigration files
• Assist with client billing for immigration-related charges

Monthly & Periodic Tasks

• Produce monthly financial reports against budget
• Complete month-end bank, credit card, and trust account reconciliations
• Assist with payroll preparation
• Liaise with external accountant as needed

Immigration & General Admin Support (Ad Hoc)

Help organize client financial documentation against immigration checklists

• Support the Paralegal with Excel and numbers-based tasks
• General finance and administration tasks to reduce principal workload

What We're Looking For

• Proficient in Microsoft Excel -- comfortable with formulas and basic data manipulation
• Hands-on experience with Xero
• Familiar with Australian bookkeeping requirements, particularly GST classification
• Strong written English -- clear, professional communication matters in this environment
• Detail-driven and process-minded -- you catch errors before they become problems
• Discreet -- you will handle sensitive personal and financial information
• Self-sufficient -- able to work through issues with the end objective in mind
• Background in business, finance, or administration preferred

What Success Looks Like

• Financial records are accurate, up to date, and audit-ready
• Principals spend less time on reconciliation and invoice follow-up
• Immigration disbursements are tracked cleanly per matter
• You identify at least one process improvement within the first 6 weeks

Why This Role

Work directly with a principal who has managed remote teams before -- you won't be navigating remote work alone

• High-trust role where your accuracy has direct impact on client outcomes
• Flexible schedule -- well-suited to someone balancing study, family, or other commitments

Independent Contractor Perks

• Permanent Work from Home
• Immediate Hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.