Marketing Operations Assistant (AI & Campaign Coordination)

Schedule: Full-Time (40+ hours per week)

Working Hours: Significant overlap with U.S. business hours
(Approximately 3:00 PM – 11:00 PM CET/CEST or equivalent)

Company Overview

A fast-growing digital and technology-focused business supporting companies with marketing execution, automation, and scalable growth systems.

The company works across marketing strategy, digital campaigns, creative production, and technology solutions, requiring a highly organized professional who can help transform ideas into structured, repeatable marketing processes.

Role Overview

We are seeking a highly organized and tech-savvy Marketing Operations Assistant to support day-to-day marketing execution, campaign coordination, and operational workflows.

This role focuses on marketing project management, AI-assisted content creation, campaign organization, landing page updates, and process improvement.

The ideal candidate is someone who enjoys bringing structure to creative teams, understands digital marketing workflows, and can coordinate between founders, sales teams, designers, editors, copywriters, and other stakeholders.

Key Responsibilities

Marketing Operations & Campaign Coordination

• Coordinate the end-to-end creation and delivery of marketing assets
• Manage timelines and communication between creative and marketing teams
• Organize campaign materials including:
  • Creative assets
  • Copy documents
  • Landing pages
  • Advertising materials
  • Video content
• Support campaign launches and perform quality checks before publishing
• Ensure marketing tasks are completed according to established workflows
• Maintain trackers and provide visibility on project progress

AI-Assisted Content & Creative Support

• Use AI tools to support faster content creation and marketing execution
• Create and refine marketing copy using tools such as:
  • ChatGPT
  • Claude
  • Gemini
  • Similar AI platforms
• Assist with direct-response advertising copy creation
• Support Video Sales Letter (VSL) script creation and improvements
• Turn ideas, notes, and briefs into structured marketing materials
• Improve content output through AI-assisted workflows

Landing Pages & Digital Marketing Support

• Build, edit, and update landing pages using no-code or low-code platforms
• Upload and organize marketing content across different digital platforms
• Support conversion-focused improvements to marketing pages
• Assist with basic funnel updates and campaign setup
• Ensure all digital assets are accurate, organized, and brand-aligned

Marketing Systems & Documentation

• Maintain marketing trackers, reporting systems, and documentation
• Create and update SOPs for repeatable marketing workflows
• Organize internal files, processes, and campaign documentation
• Identify opportunities to improve operational efficiency
• Help create scalable systems that reduce manual work

Requirements

• Previous experience as a Marketing Assistant, Marketing Coordinator, Marketing VA, or similar role
• Strong understanding of digital marketing operations
• Excellent written English communication skills
• Experience using AI tools such as ChatGPT, Claude, Gemini, or similar platforms
• Basic understanding of direct-response marketing principles
• Familiarity with paid advertising workflows including:
  • Meta Ads
  • Google Ads
  • LinkedIn Ads
• Ability to coordinate multiple projects and stakeholders at the same time
• Strong organization skills and high attention to detail
• Comfortable following SOPs and improving existing processes
• Ability to work independently in a remote environment

Highly Regarded Skills & Experience

• Experience working with founders, startups, or fast-moving marketing teams
• Experience coordinating with:
  • Designers
  • Video editors
  • Copywriters
  • Media buyers
  • Developers
• Experience with landing page builders and funnel tools
• Knowledge of CRM or marketing automation platforms
• Experience creating VSL scripts or performance marketing assets
• Familiarity with project management tools such as Notion, Trello, Airtable, or similar platforms

Scope

• Become the central coordinator for marketing execution
• Help launch campaigns faster and with better organization
• Maintain clean systems for all creative and campaign assets
• Support AI-driven marketing workflows
• Reduce operational workload for founders and leadership
• Improve documentation and repeatable processes as the business scales

Success Metrics

• Marketing assets delivered accurately and on schedule
• Faster turnaround from idea/brief to completed campaign materials
• Organized marketing systems and documentation
• Smooth campaign launches with minimal leadership involvement
• Consistent use and improvement of SOPs and workflows