Job Overview

Our client is looking for a detail-oriented and proactive Notion-Based Project Coordinator  to support the operational backbone of a growing creative and production agency. This role serves as the first hire in building out a larger team infrastructure, offering a unique opportunity to help shape the business's foundational processes.

Schedule

• Monday - Friday, flexible during client business hours, 4 hours per day (20 work hours per week)

Responsibilities

• Set up and organize Google Drive folders with all required documents and paperwork for each new project
• Create and maintain new project entries in Notion, including assigning job numbers and tracking project status
• Research prospective ad agencies and identify key contacts and email addresses for outreach campaigns
• Draft professional outreach emails on behalf of the business owner based on provided direction
• Manage the owner's calendar by scheduling meetings, confirming appointments, and sourcing meeting locations
• Assist with invoice tracking and general back-end administrative coordination

Requirements

• Prior experience in an administrative or virtual assistant role supporting a business owner or small team
• Background in entertainment, media, marketing, or brand management preferred
• Familiarity with Notion and Google Workspace
• Professional English communication skills
• High level of attention to detail and organizational skills
• Ability to work independently and manage tasks with minimal supervision
• Potential to transition into a full-time role as the business scales

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.