Job Overview

Are you a proactive Executive Assistant with 4+ years of experience supporting C-Suite, President, or Director-level executives? Our client is looking for a highly organized professional who thrives in fast-paced, global environments and can confidently manage schedules across multiple time zones. Mastery of Microsoft Office, Google Workspace, Zoom, Teams, and Slack is essential, along with experience coordinating international travel and navigating global entry requirements. If you have strong emotional intelligence, a confident gatekeeping approach, and a natural ability to create systems and streamline operations without constant direction, this is your opportunity to make a meaningful impact with a dynamic and growing organization. 

Schedule

• Monday – Friday, 8:00 AM – 4:30 PM Eastern Standard Time (EST) (40 hours per week)

Responsibilities

1. Inbox & Calendar Gatekeeping

• Active Triage: Audit, prioritize, and ghostwrite responses for incoming executive emails; screen communications to serve as a protective gatekeeper for the President's time.
• Complex Scheduling: Architect and maintain the President’s complex master calendar, strategically resolving multi-timezone scheduling conflicts involving global stakeholders.
• Daily Briefings: Formulate and deliver a concise, high-yield morning digest detailing scheduled meetings, contextual background notes, and critical action items.

2. Strategic Support & Board Management

• Meeting Infrastructure: Coordinate all backend logistics for virtual and in-person board meetings across Zoom, Microsoft Teams, and enterprise teleconferencing suites.
• Executive Assets: Build premium corporate briefing packs, compile agendas, and polish professional slide decks for high-stakes presentations.
• Minutes & Accountability: Attend high-level meetings to capture accurate minutes, systematically tracking and chasing down deliverables from internal and external project leads.

3. Global Travel & Expense Management

• Concierge Itineraries: Coordinate end-to-end global travel itineraries spanning multiple international cities, sourcing flights, premium accommodations, and private ground transport.
• Logistics & Compliance: Manage corporate travel benefits, loyalty points, and credits while taking full ownership of visa applications, passport renewals, and varying international entry protocols.
• Financial Reconciliation: Process corporate expenses, ensuring clean digital receipt classification, precise budget tracking, and timely reimbursement filings.

4. Lifestyle Management & Discretion

• Real-Time Travel Sync: Maintain steady, agile communication with the President during transit, adjusting schedules, connecting flights, and resolving logistical disruptions on the fly.
• High-End Curation: Conduct detailed research to source premium corporate gifts, custom dining reservations, and curated travel/wellness packages.
• Information Security: Maintain strict confidentiality guidelines, handling sensitive corporate data, legal records, and personal profiles with complete integrity.

Candidate Profile & Requirements

• Executive Experience: 4+ years of dedicated professional experience as a virtual or in-person Executive Assistant supporting C-Suite, President, or Director-level principals.
• Timezone Agility: Proven capacity to orchestrate operations and handle schedules seamlessly across multiple global regions (e.g., US, Europe, APAC).
• Technical Mastery: Master-level proficiency navigating both Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace, along with core remote platforms (Slack, Zoom, Teams).
• Travel IQ: Strong working knowledge of international corporate travel coordination, commercial flight routing, and global entry compliance frameworks.
• Personality Matrix: Exceptional emotional intelligence, a secure and confident boundary-setting communication style, and an instinctual drive to build operational systems rather than waiting for instructions.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations 

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.