Job Overview

Our client is seeking a highly skilled and analytical Xero Bookkeeper (Early Childhood Education) to serve as the financial backbone of a thriving childcare business. Taking complete ownership of full-spectrum bookkeeping operations across six active childcare center locations, this role bridges core data tracking with high-touch stakeholder communication. You will coordinate between modern accounting engines and specialized Early Childhood Education (ECE) management systems, ensuring accounts remain pristine, cash flow stays healthy, and compliance standards are flawlessly met. 

Schedule

• Monday – Friday, 9:00 AM – 6:00 PM New Zealand Standard Time (NZST), including a 1-hour unpaid break (40 hours per week)

Responsibilities

Multi-Site Accounts Management & Reconciliations

• Ledger Administration: Manage and process multi-location accounts payable (AP) and accounts receivable (AR) for all six childcare facilities, ensuring correct location tracking and coding.
• High-Precision Reconciliations: Perform comprehensive bank and credit card reconciliations across approximately 400 specialized transactions monthly with strict attention to detail.
• Data Integration: Seamlessly synchronize invoicing, enrollment parameters, and student ledger databases between Xero and the Discover ECE student management platform.

Debt Management & Financial Advisory

• Collections Optimization: Proactively monitor aged debtor reports, chasing outstanding fee balances and following up on overdue parent accounts to optimize localized cash flow.
• Auditing & Insights: Identify, isolate, and rectify financial discrepancies or variances before they affect operational cycles.
• Executive Reporting: Track shifting cash flow patterns and assemble month-end financial report packages for leadership review and strategic planning.

Stakeholder & Partner Relations

• B2B & Client Liaison: Build professional, trust-based relationships with parents regarding account questions, external suppliers regarding payments, and New Zealand-based chartered accountants for year-end handoffs.

Requirements

• Software Certification: Mandatory, non-negotiable Xero Certified status with extensive hands-on dashboard navigation experience.
• New Zealand Client Experience: Previous experience supporting clients based in New Zealand 
• Bookkeeping Depth: Full-spectrum, deep bookkeeping expertise that goes far beyond entry-level data-entry or basic accounting assistant parameters.
• Scale Capability: Proven history managing multi-entity accounts, dynamic AR/AP lifecycles, or centralized books for complex, multi-location businesses.
• Communication Delivery: Refined written and verbal English communication skills suited for clear, empathetic, yet assertive interactions with parents and corporate partners.
• Analytical Mindset: Proactive, solution-focused approach to technical troubleshooting, showing a sharp eye for detail.

Preferred Qualifications (Nice to Have)

• Direct operational experience working with Discover ECE or similar specialized childcare/industry administration management systems.
• Strong professional background inside high-touch, service-based industries or client-accounting services (CAS) models requiring cross-channel client synchronization.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations 

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.