Schedule: 9AM to 1PM Sydney 4hrs per day (20hrs per week)

Key Responsibilities

1. DATA PROCESSING
• Enter, update, and maintain product, supplier, and pricing data in the ERP system accurately and on time
• Process data received from suppliers — price lists, product updates, new lines — into the correct system fields
• Perform routine data audits and report discrepancies to the GM Commercial
• Maintain clean, consistent records using agreed naming conventions and data standards
• Use AI tools to assist with bulk data processing, formatting, and quality checking
2. PRICING UPDATES
• Apply supplier price changes to the system promptly and accurately when instructed
• Cross-check updated prices against purchase orders and flag variances for review
• Maintain pricing records with version control — old prices archived, current prices active
• Use AI tools to assist with bulk pricing updates and to check for errors before submission
3. IMPORTING SUPPORT
• Track all open purchase orders from placement through to receipt — deposit, balance payment, shipping, customs, delivery
• Maintain up-to-date records of shipment ETAs, freight forwarder communications, and container bookings
• Follow up with suppliers and freight forwarders on schedule using agreed communication protocols
• Flag delays, cost variances, or documentation gaps to the GM Commercial promptly
• Reconcile received stock against purchase orders and update the system accordingly
• Maintain organized records of all import documentation — invoices, packing lists, bills of lading, customs entries
4. AI TOOLS
• Use AI tools (e.g. Claude, ChatGPT, or equivalent) daily to complete data, pricing, and import tasks more accurately and efficiently
• Follow AI-assisted workflows and checklists; flag any unclear process steps before proceeding
• Suggest process improvements when identified and implement once approved

Skills and Experience
ESSENTIAL
• 5+ years in a purchasing administration, procurement support, or supply chain coordination
role
• High data entry accuracy — the single most important technical requirement for this role
• Experience maintaining records in an ERP or inventory management system
• Proficient in Excel or Google Sheets — formulas, lookups, data formatting
• Demonstrated, practical use of AI tools in day-to-day work — must be able to describe
specific tasks completed using AI
• Reliable communicator — responds promptly and flags issues early
• Comfortable working remotely and independently within defined processes

DESIRABLE
• Experience with international purchasing, import documentation, or freight coordination
• Familiarity with Odoo, MYOB, NetSuite, or similar ERP
• Prior offshore or cross-timezone remote work experience

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

• Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.