Job Overview

Our client is looking for a highly organized and proactive Operations Assistant to support a growing service-based business operating across multiple cities and states. This role will serve as the business owner’s right-hand support person, helping manage daily operations, client communication, scheduling, invoicing, and administrative coordination. The ideal candidate is detail-oriented, dependable, and comfortable working independently in a fast-paced remote environment.

Schedule

Monday - Friday, 08:00 AM - 06:00 PM Flexible (20 work hours per week)

Responsibilities

• Manage and coordinate the owner’s calendar to ensure efficient scheduling across multiple cities and time zones
• Prepare and send client invoices while following up on outstanding payments to maintain healthy cash flow
• Update and publish recurring weekly meal prep menus on schedule
• Post and schedule pre-made content across Instagram and Facebook platforms
• Maintain and organize CRM records, ensuring client information and communications are accurately tracked
• Respond to client inquiries via email and phone in a timely and professional manner
• Assist with general administrative coordination, file organization, and operational support
• Ensure seamless communication and follow-up processes with both clients and internal operations

Requirements

• Proven experience in an Administrative Assistant, Executive Assistant, or Operations Support role
• Experience using CRM systems, invoicing tools, calendars, and client communication platforms
• Professional written and verbal communication skills
• Excellent organizational skills with high attention to detail
• Ability to multitask and manage competing priorities independently
• Comfortable working in a flexible, fast-moving service-based business environment
• Proactive mindset with strong problem-solving and time management abilities

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.