Job Overview

Our client is looking for a highly organized and proactive Real Estate Executive Assistant to support day-to-day operations across residential and commercial real estate activities. This role involves calendar management, client coordination, CRM management, transaction follow-ups, and administrative support for a fast-paced real estate environment. The ideal candidate is detail-oriented, client-focused, and fluent in both English and Mandarin. Cantonese proficiency is a strong advantage.

Schedule

• Monday - Friday, 9:00 AM - 6:00 PM Pacific Time, with 1 hour unpaid break (40 work hours per week)

Responsibilities

• Manage and coordinate overlapping personal and professional calendars for multiple stakeholders
• Schedule appointments, meetings, inspections, lender calls, and client follow-ups
• Maintain and update CRM records to ensure accurate client and transaction data
• Manage inboxes, draft emails, and organize communications efficiently
• Follow up with clients regarding transaction milestones, required documents, and deadlines
• Assist with onboarding new clients and ensuring a smooth client experience
• Support outreach and re-engagement efforts with past clients and contacts
• Serve as a liaison between agents, clients, vendors, and external partners
• Track transaction progress and ensure timely communication throughout the process
• Assist with additional administrative and operational tasks as needed

Requirements

• Excellent English communication skills (spoken and written) with the ability to work professionally with diverse clients and stakeholders; Mandarin and/or Cantonese proficiency is a plus.
• Previous experience in real estate administration, executive support, client coordination, or similar support roles
• Strong organizational, multitasking, and time management skills with close attention to detail and follow-through
• Comfortable using CRM systems, Google Workspace, digital collaboration tools, and AI or automation platforms
• Proactive, reliable, and adaptable, with the ability to work independently, manage shifting priorities, and identify issues before they escalate
• Professional, client-oriented, and accountable, with a strong sense of ownership in a fast-paced environment
• Interested in long-term growth within real estate operations and support

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations 

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.