Job Overview

Our client, a New Jersey-based real estate development business focused on multi-family and ground-up construction projects, is seeking a highly organized and proactive Real Estate Bookkeeping Coordinator. This role serves as a vital operational anchor for a small, fast-moving team. You will handle a dynamic mix of executive administration, municipal permit tracking, vendor coordination, and QuickBooks bookkeeping. This is a stable, long-term position designed for someone who wants to take true ownership of operational processes and grow alongside the company.

Schedule

• Monday – Friday, 9:00 AM – 6:00 PM EST, with a 1-hour unpaid break (40 hours per week)

Key Responsibilities

Executive Administration & Inbox Management

• Inbox Oversight: Manage and organize the executive’s inbox daily, drafting replies to routine emails and flagging priority communications.
• Calendar Coordination: Schedule and coordinate meetings, inspections, calls, and site visits; prepare meeting notes and timely reminders.
• Process Documentation: Create and document internal processes and operational workflows to streamline scaling.

Project & Municipal Coordination

• Stakeholder Follow-up: Coordinate directly with contractors, lenders, attorneys, architects, inspectors, and vendors to ensure project milestones are met.
• Permit Tracking: Connect with New Jersey city offices and local municipalities regarding permits, paperwork, and inspections; proactively follow up on pending items.

Bookkeeping & Digital Records

• Financial Support: Assist with essential bookkeeping tasks in QuickBooks, including precise transaction categorization and receipt organization.
• Data Organization: Maintain pristine, highly organized digital records and cloud documentation across all ongoing projects.

Requirements

• Communication: Excellent written and spoken English communication skills, with the confidence to interact with U.S.-based vendors, professionals, and government offices.
• Mindset: Highly proactive, tech-savvy, and detail-oriented with the ability to manage multiple moving parts simultaneously.
• Software Proficiency: Experience using modern workspace tools such as Gmail, Google Calendar, Google Drive, QuickBooks, CRM systems, Dropbox, Slack, or WhatsApp.
• Remote Workspace: A reliable home internet connection and a professional, quiet remote work setup.
• Autonomy: Proven ability to work independently with minimal supervision in a fast-paced environment.

Preferred Qualifications (Nice to Have)

• Professional experience in U.S. real estate, multi-family construction, or property management.
• Direct experience handling construction permits and coordinating with local municipalities.
• Practical knowledge of QuickBooks or foundational accounting/bookkeeping principles.
• Conversational or fluent Spanish communication skills.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.