Job Overview

Our client is looking for a detail-oriented professional for a short-term, high-impact role at the intersection of finance and supply chain. For a 3-month duration, you will serve as the backbone of this new venture, managing backend operations across warehouses in the UK and Europe with products sourced globally. You will work directly with the finance lead and the UK CEO to ensure seamless financial and operational coordination using Xero and advanced Excel for SKU-level tracking.

Schedule

• 4 hours per day, Monday to Friday (20 hours/week) within UK business hours (exact 4-hour block to be agreed upon, but must fall between 8 AM - 6 PM UK time). Must be willing to render extra hours when needed during peak periods (month-end, reporting deadlines, urgent supplier payments).

Responsibilities

• Purchase Order (PO) Management: Create POs in Xero and prepare corresponding Excel breakdowns by SKU; manage multi-supplier orders across four source countries.
• Invoicing & Claims Processing: Generate invoices in the system and prepare parallel Excel breakdowns; process off-invoice claims as directed by sales partners.
• Inventory & Supply Chain Coordination: Maintain real-time inventory status using Excel spreadsheets and track stock movement across UK and European warehouses.
• Payments & Financial Administration: Facilitate payments for service invoices (warehousing, logistics, marketing) and ensure proper documentation/approval.
• Financial Reporting: Prepare a separate Profit & Loss (P&L) statement and Balance Sheet specifically for the new Personal Care business line.

Requirements

• Proven experience creating purchase orders and invoices in an accounting system AND in Excel

• Advanced Excel skills (pivot tables, vlookups/xlookups, manual SKU tracking, creating reports from raw data)

• Experience preparing a Profit & Loss statement and Balance Sheet from scratch for a separate business line or project

• Experience managing inventory outside of an ERP system (solely using Excel spreadsheets)

• Excellent English communication skills (written and verbal) for internal stakeholder coordination

• Available to work 4 hours daily within UK business hours (8 AM - 6 PM UK time)

• Willing and able to render extra hours when needed during peak periods

• Can start immediately with no notice period longer than 1 week

Nice-to-have

• Experience in personal care or consumer goods (FMCG) industry

• Familiarity with Zero accounting software

• Prior experience processing off-invoice claims

• Cross-border logistics exposure (UK, Europe, Australia, and sourcing from multiple countries)

• Experience working in a temporary or project-based role with shifting priorities

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.