Job Overview:

As an Executive Assistant to the Founder, you will play a critical role in streamlining daily operations by managing email, WhatsApp, and calendar schedules to eliminate communication clutter and fiercely protect leadership's focus time. This fast-paced, part-time position is ideal for a proactive gatekeeper who excels at managing high-volume communication channels and organizing administrative workflows. Looking ahead, this role offers excellent long-term potential for career growth into broader operational areas and expanded support for the wider leadership team.

Client overview:
The client is a travel experience company based in Cape Town, South Africa, offering diverse travel experiences and services. The company operates with a team of approximately 20 office staff and 30 guides, creating a dynamic environment with significant communication and coordination needs.

Schedule:

• Monday - Friday 9:00 AM - 1:00 PM, South Africa Standard Time (SAST)

Responsibilities:

• Manage and organize inbox and email communications, prioritizing urgent matters and reducing clutter.
• Coordinate WhatsApp communication and ensure timely responses to key contacts.
• Manage calendar, schedule meetings, and organize appointments efficiently.
• Track follow-ups and ensure response tracking across all communication channels.
• Draft and prepare responses to routine communications on behalf of the founder.
• Organize tasks and reminders to support daily workflow and priorities.
• Protect focus time by filtering non-urgent communications and managing interruptions.

Requirements:

• Proven experience as a Virtual Assistant or Executive Assistant with strong communication management skills.
• Excellent written and verbal communication skills with attention to detail.
• Proficiency in email management platforms, calendar tools, WhatsApp, and common productivity software.
• Strong organizational skills with the ability to prioritize tasks and manage multiple communication channels simultaneously.
• Self-motivated and able to work independently with minimal supervision.

Nice-to-have Requirements:

• Previous experience working with founders or senior executives in a fast-paced environment.
• Background or familiarity with the travel and tourism industry.
• Experience supporting multiple team members or leadership groups.

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring

Note:

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. We will set your hourly pay rate based on your performance in the application process. Submissions that meet all requirements will receive priority review.