Job Overview

Our client is seeking a high-caliber, system-minded Construction Operations Coordinator to establish and manage the central hub of their administrative, financial, and project pipelines. This is a critical, foundational role designed for a proactive operator who can seamlessly integrate financial bookkeeping with on-site project scheduling. Your success will be measured by a significant reduction in the business owner's administrative workload, optimized cash flow through diligent accounts receivable management, and the construction of scalable standard operating procedures. If you are tech-savvy, thrive in a dynamic small business environment, and possess an extreme ownership mentality, this role offers an exceptional path for long-term operational leadership.

Schedule

• Monday-Friday 8am to 5pm CST, with a 1-hour unpaid break (40 hours per week)

Responsibilities

• Financial Operations: Manage all aspects of client and supplier invoicing; process payments, track bills, and resolve overdue accounts using QuickBooks and JobTread.
• Project Scheduling: Coordinate daily and weekly project schedules within JobTread, liaising closely with on-site trade teams, material suppliers, and subcontractors to ensure seamless execution.
• Pipeline Follow-Up: Serve as a key point of contact for client interactions, systematically following up on sent quotes and estimates to maximize sales closing rates.
• CRM Management: Handle intake administrative tasks, log customer interactions, schedule sales consultations, and maintain up-to-date client databases in GoHighLevel.
• Process Engineering: Architect and document comprehensive Standard Operating Procedures (SOPs) for all administrative and operational workflows to build a scalable corporate knowledge base.
• Project Administration: Track active job statuses, update construction milestones, and audit project data files to ensure absolute accuracy prior to final invoice releases.

Requirements

• Industry Experience: Proven background in an operations, administrative, or project coordination role, specifically within construction, trades, or similar service-based sectors.
• Software Mastery: High proficiency using QuickBooks paired with hands-on experience or a strong aptitude for construction project management platforms like JobTread.
• CRM Literacy: Practical familiarity operating sales CRMs and automation tools, with experience in GoHighLevel considered a strong asset.
• SOP Documentation: Demonstrated ability to independently analyze a workflow, identify bottlenecks, and write clear, structural standard operating procedures.
• Communication Power: Exceptional communication skills with absolute confidence managing client relationships via phone, email, and SMS.

Qualifications

• A systematic, proactive self-starter who takes complete accountability for accounts receivable and data workflows without needing constant oversight.
• Highly detail-oriented with advanced time-management skills to balance financial administration and real-time scheduling simultaneously.
• Comfortable working within a growing business environment where operational systems are actively being built, refined, and optimized.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations 

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.