Job Overview

Our client is seeking an experienced Administrative Assistant to provide comprehensive back-office operational support to help streamline daily business operations. This role will focus on managing time-consuming administrative tasks, email organization, customer communications, and Shopify inventory management. The ideal candidate will be highly organized, detail-oriented, and capable of prioritizing tasks to improve operational efficiency.

Client Overview

Our client is a rapidly growing e-commerce business that has been operating successfully for three and a half years. The company currently has a small team, including a marketing person and a fractional CFO, and is seeking operational support to scale efficiently.

Schedule

• Monday - Friday, flexible during client business hours Central Standard Time (CST) (20 work hours per week)

Responsibilities

• Manage and organize email inbox by filtering, prioritizing, and flagging important messages for response while removing irrelevant communications.
• Organize and categorize customer messages, highlighting priority inquiries that require immediate attention.
• Add and update product inventory in Shopify, including creating product descriptions using AI tools following established processes.
• Perform calendar management and general administrative tasks to support daily operations.
• Handle data entry tasks across Shopify and other platforms as needed.
• Assist with basic social media posting and audience engagement activities.
• Complete other operational and transactional tasks to free up time for core business activities.

Requirements

• Minimum 2-3 years of experience working as an Administrative Assistant or Operational Assistant. 
• Proven experience with the Shopify platform, including inventory management and product listing.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities.
• Experience working remotely with international teams or companies.

Nice-To-Have Requirements

• Familiarity with AI tools such as ChatGPT for content creation and task automation.
• Experience with basic social media management and content posting using tools like CapCut.
• Background supporting e-commerce businesses or online retail operations.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.