Job Overview

Our client is a growing creative services business specializing in photography, videography, and digital content production. Operating in a fast-paced, client-focused environment, they are seeking a highly organized and proactive Administrative & Social Media Coordinator to streamline backend operations and maintain a consistent online presence. This role is a perfect hybrid of structural administration and light creative support, designed to manage invoicing, media file handling, calendar coordination, and social media scheduling so the business owner can focus on revenue-generating creative work.

Schedule

• Monday - Friday, 9:00 AM - 1:00 PM BST (UK Timezone) (20 hours per week)

Responsibilities

• Administrative Operations: Manage daily email correspondence, maintain organized inboxes, and execute operational workflows following established SOPs and Loom training materials.
• Financial & Scheduling Support: Prepare and dispatch client invoices accurately and on schedule; maintain and coordinate complex calendars and appointment bookings.
• Media File Management: Upload, organize, and distribute large photography and videography files to clients, editors, and contractors.
• Social Media Coordination: Post curated content across Instagram and other social platforms, adding engaging captions and ensuring proper formatting.
• Light Video Editing: Perform basic video trimming, formatting, and light editing tasks using tools like CapCut to support online visibility.
• Workflow Optimization: Maintain organized project documentation and coordinate communication between internal editors, external contractors, and clients to improve backend efficiency.

Requirements

• Professional Experience: Proven experience as an Administrative Assistant, Virtual Assistant, or in an Operations Support role.
• Creative Tool Literacy: Hands-on experience using Canva, CapCut, or similar basic creative and video editing tools.
• Platform Familiarity: Strong familiarity with Instagram publishing mechanics and basic social media workflows.
• Core Administrative Skills: Highly comfortable managing professional email streams, invoicing software, file structures, and digital calendars.
• Communication: Excellent written English communication skills with a sharp eye for detail.
• Autonomy: Proactive mindset with the ability to follow documented SOPs independently in a remote environment.

Qualifications

• Prior experience supporting photographers, videographers, creative agencies, or media businesses is highly regarded.
• Familiarity with heavy media file management and content production pipelines.
• Experience working with UK-based businesses, clientele, or market dynamics.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.