Job Overview

As an Executive Admin & Recruitment Assistant you will provide high-level administrative support for a growing insurance brokerage while helping manage client communication, recruitment coordination, policy follow-ups, and social media activities. This role requires a highly organized and detail-oriented professional who can confidently handle multiple responsibilities in a fast-paced remote environment. You will act as a liaison between the agency, insurance carriers, clients, and prospective agents while ensuring records, communications, and operational processes remain accurate and efficient. This position is ideal for someone proactive, adaptable, and comfortable balancing administrative, recruiting, and marketing-related tasks independently.

Schedule:

• Monday to Friday, 9am - 6pm CST, with 1 hr unpaid break (40 hours per week)

Responsibilities:

• Manage client follow-ups by checking policy statuses with insurance carriers and resolving pending issues
• Handle client communications including outreach to no-shows and rescheduling appointments
• Maintain and update client data and commission tracking records in Google Sheets
• Create and publish daily social media posts to support brand visibility and agent recruitment efforts
• Screen and contact insurance agent applicants, schedule interviews, and coordinate the recruitment pipeline
• Provide general administrative support to ensure smooth day-to-day agency operations

Requirements:

• Minimum 2–3 years of experience as an executive assistant
• Experience with social media content scheduling and basic recruitment coordination
  
• Strong organizational skills with the ability to manage multiple projects and priorities simultaneously
• Excellent written and verbal communication skills in English
• High level of attention to detail, especially when handling sensitive and confidential information
• Ability to work independently with minimal supervision in a remote environment

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.