Your Role: Appointment Setter / Admin Assistant

Schedule- Flexible during client working hours- Full time, Eastern Time

Responsibilities:

• Conduct outbound calls to contractors and cabinet companies to schedule appointments for sales representatives
• Create and manage invoices in QuickBooks based on job details provided by the sales team
• Coordinate scheduling and follow-ups to support the onboarding of new commercial business
• Handle text and call communications with contractors and prospective clients throughout the day
• Assist with general administrative tasks as they arise to support daily business operations
• Maintain accurate and up-to-date records across all scheduling and invoicing activities

Requirements:

• Strong verbal and written English communication skills with minimal language barriers
• Proficiency or ability to quickly learn QuickBooks for invoicing purposes
• High level of accuracy and attention to detail, especially when handling financial documents
• Ability to learn new software and internal processes quickly
• Self-motivated with the ability to work independently and manage time effectively
• Prior experience in an administrative or appointment-setting role is preferred

Scope:

• Full-time role (40 hours per week) with flexible scheduling, including potential Saturday hours
• Work aligned to the client's U.S. time zone, starting at approximately 9:00 AM
• Split focus between outbound appointment setting and real-time invoice creation
• Serve as the primary administrative support for the sales team
• Gradually take on additional business tasks as the role evolves and integration deepens