Overview
We are looking for an Admin and Finance Clerk who is responsible for providing administrative, billing, and financial support to the assigned company. This role ensures that project documentation, invoicing, accounts payable/receivable, filing, and day-to-day office processes are accurate, timely, and well-organized. The role also acts as a key internal support contact for the Delivery Coordinator, CAD Drawing Specialist, leadership team, vendors, and customers.
Schedule:
- Monday to Friday, 9am to 6pm Pacific with an hour unpaid break
Responsibilities
- Process invoices, receipts, bills, and other accounting documents accurately and on time.
- Support accounts payable and accounts receivable functions, including coding, tracking, and follow-up.
- Prepare and issue invoices based on completed work, approved changes, or project milestones.
- Maintain job files, financial records, contract documents, and filing systems.
- Reconcile accounts and assist with resolving billing discrepancies or payment issues.
- Coordinate with Delivery Coordinators to ensure purchase orders and billing information are complete and correct.
- Support payroll, expense tracking, and basic reporting if required.
- Answer client, vendor, and internal inquiries related to billing or administrative matters.
- Assist with month-end, year-end, audit preparation, and other finance-related reporting tasks.
Requirements
- Strong attention to detail and accuracy in financial and administrative work.
- Good understanding of invoicing, AP/AR, and bookkeeping basics.
- Strong organization and file management skills.
- Clear written and verbal communication with customers, vendors, and staff.
- Ability to manage deadlines and handle multiple tasks in a fast-paced environment.
- Preferred: Experience in an office administration, bookkeeping, finance clerk, or accounting support role.
- Preferred: Familiarity with Zoho.
Independent Contractor Perks
- Permanent work from home
- Immediate hiring
- Health Insurance Coverage for eligible locations
Note
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Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.