Job Overview

Our client is seeking a reliable and detail-oriented Bookkeeper & Invoicing Administrator to support the day-to-day financial operations of their growing business. In this role, you will be the primary guardian of the company’s financial records, ensuring that the Xero accounting system remains accurate, up-to-date, and reflective of the business's current standing. This position is a blend of technical bookkeeping and proactive administrative coordination, ideal for a professional who thrives on organization and precision. You will play a critical role in maintaining healthy cash flow by managing timely invoicing and diligent payment tracking for an Australian-based clientele.

Schedule

Monday - Friday, 40 hours per week. Note: Flexible during client business hours (Sydney, NSW, Australia).

Responsibilities

• Bookkeeping & Reconciliation: Maintain accurate financial records in Xero and perform comprehensive reconciliations of bank transactions, accounts, and financial data.
• Invoicing & Billing: Prepare and issue client invoices with 100% accuracy; ensure all billing details are recorded properly and supporting documentation is organized.
• Accounts Management: Assist with both accounts payable (AP) and accounts receivable (AR) tasks; monitor outstanding invoices and perform professional follow-ups on overdue payments.
• Data Integrity: Handle sensitive financial information with the highest level of confidentiality and ensure all entries meet high standards of accuracy.
• Administrative Support: Support general finance workflows and identify opportunities to improve existing bookkeeping and invoicing processes.
• Reporting: Assist with payment tracking and provide updates to leadership on the status of the company’s receivables.

Requirements

• Technical Mastery: Strong, proven working knowledge of Xero is essential for this role.
• Relevant Experience: Solid background in bookkeeping, invoicing, or general financial administration.
• Software Proficiency: Highly proficient in Microsoft Office (specifically Excel) and/or Google Workspace.
• Communication: Excellent written and verbal English communication skills for professional client interactions.
• Core Competencies: High attention to detail, exceptional organizational skills, and the ability to work independently to meet strict deadlines.

Qualifications

• Previous experience supporting Australian businesses or professional service companies is highly preferred.
• A basic understanding of Australian bookkeeping processes (e.g., GST treatment) is a significant advantage.
• Proven ability to work effectively in a remote environment with minimal supervision.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.