Overview

We are looking for a proactive Administrative Assistant to serve as a right-hand support to the business owner, ensuring operational efficiency across scheduling, payroll, and compliance. This role offers direct impact within a growing business and the chance to expand your creative skillset into social media and video editing.

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Schedule:

• Monday to Friday, 8:00 AM – 5:00 PM Eastern (includes a 1-hour unpaid break).

Responsibilities

• Scheduling & Follow-Ups: Manage appointments, meetings, and follow-ups using CoPilot CRM.
• Invoicing & Payroll Support: Process invoices, collect and verify hours for payroll, and ensure timely payments.
• Compliance Monitoring: Track and maintain due dates for taxes, vehicle registrations, inspections, and insurance renewals.
• Phone Support: Answer calls and provide assistance when the manager is unavailable.
• Social Media Posting (Bonus): Assist in posting and managing company updates on social media platforms.
• Video Editing (Optional Growth Skill): While not required, a willingness to learn video editing over time would be beneficial.

Requirements

• Experience with administrative tasks such as scheduling, invoicing, and compliance tracking.
• Familiarity with CoPilot CRM or a willingness to learn.
• Strong attention to detail and organizational skills.
• Excellent communication skills (both written and verbal).
• Ability to multitask and manage time effectively.
• Experience in social media management is a plus but not required.
• Willingness to learn new skills over time, such as video editing.

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Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.