About the Role

We are seeking a highly organized and proactive Construction Operations Coordinator to support the development of strong internal systems as the business continues to grow.

This role will initially be part-time, with a clear pathway to transition into a full-time position. As the first dedicated administration hire, this position offers significant long-term growth potential.

Schedule

• Monday to Friday, 10:00 AM – 2:00 PM (Melbourne Time); 20 hours per week

Key Responsibilities

• Prepare and manage invoices, quotes, and payment schedules
• Maintain and organize document management systems (Dropbox)
• Utilize project management tools (e.g., Asana) to track workflows and milestones
• Manage contractor onboarding, including documentation and agreements
• Prepare and maintain SWMS (Safe Work Method Statements)
• Coordinate JSA (Job Safety Analysis) forms and ensure compliance with occupational health & safety requirements
• Review contractor compliance and ensure appropriate protections are in place
• Track and manage contractor insurances, including:
  • Public Liability
  • Workers’ Compensation
  • Other relevant trade insurances
• Support the development and improvement of internal systems, processes, and operational efficiencies

Qualifications & Requirements

• Proven experience in administration and/or operations support (mid to senior level)
• Strong organizational skills with high attention to detail
• Proactive mindset with the ability to take ownership of tasks
• Excellent written and verbal communication skills
• Experience with Xero, Dropbox, and Asana (highly preferred)
• Basic understanding of the construction industry and compliance requirements
• Ability to work independently in a remote environment

What We’re Looking For

We are looking for someone who is reliable, detail-oriented, and capable of building structure within a growing business. The ideal candidate is someone who takes initiative, thinks ahead, and is eager to become a key part our long-term success.

Independent Contractor Perks

• Permanent Work from Home
• Immediate Hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.