Overview

We are seeking a high-level partner to serve as the right hand to our leadership, ensuring seamless operations across podcast production, executive administration, and social media. This is a detail-oriented, execution-heavy role designed for a proactive professional who thrives on taking ownership and keeping the engine running in a fast-paced environment.

Schedule:

• Part-time, 20–25 hours per week. Monday–Friday with overlap in US Eastern Time business hours (flexible daily start).

Responsibilities

• Research, source, and outreach to potential guests while managing the entire booking pipeline and logistics in ClickUp
• Manage recording links, tech-checks, prep documents, and post-recording assets like show notes and promo graphics
• Triage the founder’s Gmail and own the Google Calendar to prevent conflicts and ensure prioritized daily scheduling
• Handle travel coordination, meeting reminders, and general administrative follow-through to filter noise for leadership
• Schedule and publish content across all major platforms (IG, LI, FB, TikTok, YT, X) and monitor weekly performance
• Respond to comments and DMs in the founder’s voice, moving warm leads into DMs for further qualification
• Maintain GoHighLevel (GHL) data, including pipelines, tags, basic funnels, and email/SMS sequences
• Monitor and troubleshoot automations in GHL and ClickUp to ensure no breakages in lead or client workflows
• Capture recurring tasks via Loom and written guides to build a permanent library of step-by-step team workflows
• Create and update reusable templates, outreach scripts, and checklists to maintain consistent team execution

Requirements

Technical Skills (Required)

• GoHighLevel (GHL) — hands-on experience with contacts, pipelines, funnels, forms, calendars, and workflows
• ClickUp — confident managing spaces, folders, lists, tasks, dashboards, and custom fields
• Gmail & Google Workspace — advanced inbox management, Google Calendar, Drive, Docs, Sheets
• Social media platforms — Instagram, LinkedIn, Facebook, TikTok, YouTube, X — posting, scheduling, engagement
• Scheduling tools — Calendly, native GHL calendars, or equivalent
• Basic content tools — Canva, Loom, Google Docs

Preferred (Nice-to-Have) Skills

• Experience booking or managing podcast guests for a show
• Prior experience writing SOPs or process documentation
• Familiarity with Loom (or similar) for recording walkthroughs
• Familiarity with Riverside, Zoom, or similar recording platforms
• Basic video/audio clipping (Descript, Opus Clip, CapCut) or willingness to learn
• Light automation experience (Zapier, Make, n8n)
• Prior work with coaches, creators, podcasters, or agencies
• Understanding of funnels, lead magnets, and email marketing fundamentals

Communication & Execution Skills

• Fluent professional English (C1+) with the ability to draft polished, on-brand emails and DMs in the founder's voice
• Confident flagging priorities for leadership and comfortable with video calls and async direction
• High-level time management and the ability to juggle multiple workstreams without dropping the ball
• A problem-solver with high accountability and extreme attention to detail; you don't wait for things to break before fixing them
• Fluency in Spanish or Portuguese is a plus

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

• Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.