Overview

We are seeking a highly organised and proactive Office Administrator to support day-to-day business operations and project coordination. This role is central to ensuring smooth administrative workflows, strong client communication, and efficient internal coordination across multiple teams.The ideal candidate is detail-oriented, highly reliable, and capable of managing multiple priorities in a fast-paced professional environment. This position requires strong communication skills, administrative capability, and the ability to support operational efficiency across the business.

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Schedule

• Full-time (40 hours a week) Mon-Fri 8am-5pm

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Responsibilities

• Oversee general office operations, including supplies, equipment, and facility coordination
• Provide administrative support, including calendar management, meeting coordination, and minute-taking
• Coordinate project-related travel arrangements in line with company policies
• Act as the first point of contact for client enquiries, ensuring timely and professional communication
• Maintain accurate client and project records for effective tracking and follow-up
• Manage CRM systems, including assigning enquiries and ensuring timely follow-ups
• Collaborate with internal teams to support project administration and resolve operational issues
• Proofread project reports to ensure clarity, consistency, and accuracy
• Manage company fleet and equipment, ensuring maintenance schedules and safety compliance are met
• Liaise with external service providers for maintenance and operational needs
• Support continuous improvement of administrative systems and processes
• Assist in maintaining compliance with internal systems, procedures, and quality standards

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Requirements

• Proven experience in office administration or a similar administrative support role
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Experience using CRM or task/project management systems
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy in documentation and reporting
• Highly organized with strong time management and prioritization skills
• Ability to work effectively in a fast-paced, changing environment
• Strong problem-solving skills with the ability to use initiative
• Team-oriented with the ability to work independently when required
• Professional, reliable, and committed to delivering high-quality support
• Ability to maintain confidentiality and handle sensitive information appropriately

Ideal Candidate Profile

• Experienced administrative professional with a strong operational support background
• Highly organized and detail-focused with strong follow-through
• Comfortable managing multiple responsibilities and deadlines
• Strong communicator who can liaise confidently with clients and internal teams
• Proactive in improving processes and identifying inefficiencies
• Calm under pressure and adaptable to changing priorities
• Reliable, accountable, and takes ownership of tasks from start to finish

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Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

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Note:

• Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.