Job Overview

As a Legal Administrative Assistant, you will support the preparation of legal documents, manage client communications, and maintain organized records. You will work with templates and established procedures to draft and update legal correspondence while ensuring accuracy and compliance. You will also contribute to building internal systems, including SOP documentation and template libraries, to improve operational efficiency.

Client Overview

Join a family law practice focused on delivering structured, efficient, and client-centered legal support. The firm is continuously improving its internal systems, documentation, and workflows to better serve clients while maintaining high professional standards. This role is essential in supporting legal documentation, maintaining records, and contributing to process improvement initiatives.

Schedule

• Monday - Friday, 09:00 AM - 01:00 PM Australian Western Standard Time (20 hours per week) 

Responsibilities

• Legal Documentation & Drafting: Prepare and amend legal correspondence based on client circumstances; draft pre-action procedure letters and disclosure schedules; send out pre-action questionnaires to new clients; ensure all documents meet required legal standards and formatting.
• Client Communication & Follow-ups: Monitor and follow up on client emails; maintain professional and timely communication; support client onboarding processes through documentation and correspondence.
• Data & Record Management: Maintain and update asset and liability schedules using templates; ensure all records are accurate, complete, and well-organized; manage document storage and version control.
• Process Improvement & Systems: Assist in creating and documenting standard operating procedures (SOPs); expand and maintain template libraries within Smokeball; support continuous improvement of workflows and documentation systems.

Requirements

• 3–5 years of experience in legal administration or as a paralegal.
• Experience with legal practice management software (Smokeball preferred).
• Strong attention to detail, particularly in drafting and documentation.
• Ability to handle repetitive tasks with high accuracy.
• Excellent written communication skills.
• Ability to work independently and manage workload effectively.

Scope & Engagement

• Focus on legal drafting, documentation, and administrative support.
• Direct collaboration with the legal team.

Why Join This Team?

• Work within a structured and professional legal environment.
• Opportunity to contribute to process improvement and system development.
• Flexible part-time schedule.
• Gain exposure to family law documentation and workflows.
• Long-term growth potential as the firm expands.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.