Client Overview

Our client is a sales professional managing multiple business ventures across different industries. The portfolio includes a full-time sales role at a global medical supply company, two summer camp businesses, an Airbnb property, and potential additional business acquisitions.

Job Overview

We are seeking a detail-oriented Executive Assistant to manage multiple email inboxes, coordinate calendars, and provide administrative support across various business operations. This is a part-time role with strong potential to transition to full-time based on performance and workload requirements. The ideal candidate will help streamline communications, improve efficiency, and allow the executive to focus on high-priority business development activities.

Schedule

• Mon-Fri 6:00 AM - 10:00 AM EST; 4hrs per day
• Initial part-time arrangement with potential to move to full-time (8 hours/day) if workload requires.

Responsibilities

• Manage and monitor multiple email inboxes across different business entities, filtering and prioritizing messages based on importance and urgency.
• Provide daily briefings at approximately 8:30 AM EST to review priority emails, required responses, and action items.
• Draft and prepare email responses for review and approval.
• Coordinate and manage calendars across multiple business ventures, scheduling appointments and meetings efficiently.
• Utilize AI tools and technology to enhance productivity and workflow management. Coordinate with property management companies regarding Airbnb operations as needed.
• Handle administrative tasks related to summer camp businesses during relevant seasons.
• Maintain strict confidentiality and security protocols when handling sensitive business information.

Must-Have Requirements

• 2-5 years of experience as an Executive Assistant, Virtual Assistant, or similar administrative role.
• Proven experience managing multiple email accounts and complex calendars simultaneously.
• Excellent written and verbal communication skills.
• Strong organizational skills with ability to prioritize tasks independently.
• Proficiency with Microsoft Outlook and standard business productivity tools.
• Ability to work during 6:00 AM - 10:00 AM EST hours consistently.

Nice-to-Have Requirements

• Experience using AI tools to enhance administrative efficiency.
• Background working across multiple industries including sales, hospitality, or recreation.
• Familiarity with property management coordination or Airbnb operations.
• Experience with VPN and secure browser technologies.
• Ability to quickly learn and adapt to new systems and processes.

Independent Contractor Perks

• Permanent Work from Home
• Immediate Hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.