Overview

Join a specialist UK accountancy recruitment firm as a high-level Recruitment Operations Assistant, where you will manage critical operational processes with precision and ownership. This is a sophisticated role for a detail-driven professional to support senior stakeholders and ensure the highest standards of data integrity and communication in a fast-paced environment.

Schedule

Full-Time - 40h per week - Monday to Friday 8am to 5pm (GMT time zone)

Responsibilities

CRM & Data Management

• Maintain highly accurate and well-structured candidate and client records within the CRM system
• Capture and record detailed information including contact details, employment history, notes, and supporting data
• Ensure absolute accuracy across all records, including sensitive personal information
• Regularly audit, cleanse, and enhance data to maintain a high-quality database

Client & Contact Database Management

• Research and add new accountancy firms and key contacts to the CRM
• Update records to reflect mergers, structural changes, and role movements
• Enhance records with complete and accurate data, ensuring consistency and usability

Job & Candidate Management

• Add and manage job records with full accuracy and structure
• Identify and source relevant candidates for live roles
• Maintain organised, up-to-date pipelines with clearly documented activity

Interview Coordination

• Arrange interviews (virtual and in-person) with precision and efficiency
• Issue clear, well-presented, and professionally written interview confirmations
• Ensure all communications are accurate, timely, and structured to a high standard
• Maintain complete and accurate interview tracking within the CRM

Client & Candidate Communication

• Communicate confidently with senior stakeholders including Partners, Directors, and senior finance professionals
• Produce written communication that is exceptionally well-presented, precise, and professional
• Consistently represent the business to a high standard in all interactions

Diary & Workflow Management

• Manage scheduling and diary coordination with accuracy and foresight
• Proactively arrange calls, follow-ups, and key meetings
• Ensure all communication and actions are completed without delay or oversight

Email Marketing & Candidate Distribution

• Format and present candidate profiles to a high standard within Brevo
• Distribute profiles to relevant clients based on geography and suitability
• Ensure all communications are accurate, targeted, and professionally presented

Requirements

• Fluent English with excellent written and verbal communication
• Degree-level education preferred
• Proven experience in a high-detail administrative, recruitment, or operations role
• Exceptional attention to detail and accuracy
• Ability to work independently with minimal supervision
• Strong organisational and time management skills
• Confidence communicating with senior professionals
• High levels of professionalism, reliability, and accountability Technical Skills
• Strong experience using CRM systems
• Advanced proficiency in Microsoft Office, particularly Excel (essential)
• Ability to work efficiently across all Microsoft Office applications
• Experience using LinkedIn and online research tools
• Experience with email marketing platforms such as Brevo (essential)

AI Capability (Required):

• Confident and practical use of AI tools in day-to-day work
• Ability to utilise AI for:
  • Data analysis and interpretation
  • Drafting and refining professional communication
  • Improving efficiency and supporting workflow processes
• Must demonstrate applied, real-world use of AI beyond basic content generation Performance Expectations
• Maintain complete accuracy across all CRM data and records
• Ensure all interviews are arranged, confirmed, and communicated to a high standard
• Deliver consistently high-quality, well-presented work
• Maintain zero missed communications or follow-ups
• Take full ownership of tasks from initiation through to completion Working Style & Attributes
• Detail-oriented with exceptionally high personal standards
• Takes ownership and accountability for all responsibilities
• Proactive, organised, and solution-focused
• Able to manage multiple priorities effectively
• Professional, composed, and reliable at all times Additional Requirements
• Must be available during UK business hours
• Reliable internet connection and professional working environment
• Ability to handle confidential and sensitive data with discretion

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance

Note

Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.