Job Overview

Our client is looking for a highly organized and proactive Executive Assistant to support a busy executive with day-to-day administrative operations. This role is ideal for someone detail-oriented, tech-savvy, and comfortable working in a fast-paced environment. You will play a key role in ensuring smooth scheduling, efficient communication, and streamlined workflows while also supporting outreach and data management initiatives.

Client Overview

Our client is a venture capital firm focused on backing early-stage technology companies across Southeast Asia. Their team works closely with founders to help scale high-growth businesses, providing not just capital but also strategic guidance, operational support, and access to a strong regional network.

Schedule

• Monday - Friday, Flexible during Singapore business hours (20 work hours per week)

Responsibilities

• Manage and coordinate executive calendar, including scheduling meetings and organizing travel itineraries
• Handle email inbox management, ensuring timely responses and follow-ups
• Support founder outreach by building and maintaining lead lists using Sales Navigator
• Perform data entry, including importing/exporting data across spreadsheets and CRM systems
• Utilize AI tools (e.g., ChatGPT, Claude) to streamline administrative workflows and improve efficiency
• Maintain organized records and ensure accuracy across scheduling and data management tasks

Requirements

• Proven experience as a Personal Assistant or Executive Assistant
• Strong proficiency in Excel and spreadsheet management
• Experience with lead generation tools such as Sales Navigator
• Familiarity with AI tools (e.g., ChatGPT, Claude) for productivity and workflow support
• Close attention to detail with excellent organizational skills
• Professional written and verbal communication skills
• Experience supporting founders, executives, or investors
• Background in startups, venture capital, or tech environments
• Familiarity with CRM systems and automation tools

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.