Role Overview:

This team member will serve as an extension of the President’s Office, supporting execution across multiple companies while strengthening communication flow, and bringing structure, accountability, and financial clarity to day-to-day operations.

We are targeting candidates with at least 5+ years of senior-level experience, particularly those who have supported executives in multi-entity or fast-paced environments.

This is a highly execution-focused role rather than a traditional administrative function. The ideal individual must be able to independently manage priorities, enforce accountability, and operate with minimal supervision.

Strong financial acumen, project coordination skills, and a disciplined approach to systems and processes are essential and non-negotiable.

Schedule:

• Mondays to Fridays, 9:00 am to 6:00 pm (Bahamas time), with a 1-hour unpaid break (40 hours per week, 8 hours per day)

Responsibilities:

1. Executive Support & Coordination

• Manage calendar, scheduling, and meeting cadence (weekly exec meetings, client calls, internal reviews)
• Prepare meeting agendas, pre-reads, and follow-ups
• Draft and respond to high-level business communications
• Track approvals, decisions, and outstanding action items
• Ensure the President is prepared for all engagements

2. Project Management & Execution

• Track key projects across:
• Construction (HCCP)
• Maritime & Logistics (FMPS)
• Strategic initiatives (investments, partnerships)
• Maintain project trackers, timelines, and deliverables
• Hold team members accountable to deadlines and KPIs
• Provide weekly status updates and escalation reports
• Assist in implementing SOPs and workflow systems

3. Financial & Accounting Support

• Support invoice tracking, AR/AP coordination, and collections follow-ups
• Assist with cash flow tracking and reporting summaries
• Liaise with the CFO/finance team to ensure:
• Monthly reports are submitted on time
• Expenses are tracked and categorized properly
• Prepare basic financial summaries and dashboards
• Monitor budgets vs. actual spend (flag discrepancies early)

4. Communication & Business Operations

• Act as a central point of coordination across teams and consultants
• Follow up on client proposals, quotes, and contracts
• Maintain CRM or pipeline tracking for business development
• Ensure internal alignment across departments

5. Systems & Process Optimization

• Identify inefficiencies and propose improvements
• Implement tools for:
• Task management (ClickUp, etc.)
• Financial tracking
• Communication flow
• Help build a structured, scalable operating system

Experience Required:

• 5+ years as an Executive Assistant, Operations Coordinator, or similar role
• Experience supporting a CEO / Founder or senior executive
• Background in project coordination and financial/admin support
• Experience in construction, logistics, or multi-entity businesses is a plus

Technical Requirements:

• QuickBooks, or similar accounting software
• Project management tools (ClickUp, Monday.com)
• Microsoft Office / Teams
• Strong Excel or Google Sheets capability (non-negotiable)

Key Skills & Competencies:

• Highly organized – thrives in structured environments
• Financially aware – understands basic accounting, cash flow, and reporting
• Execution-focused – gets things done without excuses
• Detail-oriented – nothing slips through the cracks
• Proactive – anticipates needs before being asked
• Strong communicator – clear, concise, and professional
• Tech-savvy – comfortable with modern tools and systems

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health insurance coverage for eligible locations

Note:

• Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.