Overview

Join a leading healthcare equipment solutions provider as a key support partner for three high-level executives serving the hospital and ambulatory surgery sector. This role is perfect for a proactive professional who excels at high-stakes travel coordination, managing expenses, and translating complex client visits into precise, actionable summaries.

Schedule:

• Monday to Friday, 8 to 5 EST (8 hours, 1 hour unpaid break) 40 hours/week

Responsibilities

• Manage multiple email inboxes across business locations and ensure timely responses to prevent missed opportunities
• Coordinate calendars and scheduling for travel (flights, hotels, etc...)
• Provide proactive prompting and follow-up reminders for important business communications
• Setting up calls and appointments for clients
• Providing a summary for client calls and visits
• Respond to catering requests and customer inquiries following established business frameworks
• Create and manage event calendars for business operations and special functions
• Provide general backend administrative support across operation

Requirements

• 2-3 years of experience as a Personal Assistant or Executive Assistant supporting busy executives
• Strong email management and communication skills with attention to detail
• Ability to work independently and adapt to individual working styles and preferences
• Experience with calendar coordination and administrative task management
• Familiarity and expertise in utilizing AI for for workflow optimization
• Bonus: Experience working with entrepreneurs or business owners who juggle multiple priorities
• Bonus: Familiarity with US business practices and communication styles

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

• Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.