Job Overview

Our client is looking for an experienced Senior Accountant / Bookkeeper / Business Admin to take full ownership of financial operations. You will work closely with the business owner, managing finances for a complex operation with over 25,000 products and 24 suppliers. This role is ideal for someone highly organized, detail-oriented, and experienced in Xero, Australian payroll, and inventory systems (including Lightspeed), with the ability to support a growing and evolving business.

Client Overview

Join a growing pool services franchise that’s part of a well-known Australian network. The business serves both residential and commercial clients across Victoria—including gyms, aged care centers, and hospitals—and is currently expanding while undergoing a digital transformation.

Schedule

• Monday - Friday, 8:00 AM - 5:00 PM AEST, with 1 hour unpaid break (40 work hours per week)

Responsibilities Finance & Accounting

• Manage end-to-end bookkeeping and payroll in Xero
• Conduct daily bank reconciliations and maintain financial accuracy
• Prepare BAS (Business Activity Statements) and ensure compliance
• Collaborate with external accountants for reporting and compliance
• Maintain and optimize the chart of accounts

Inventory & Supplier Management

• Process and track orders across 24 supplier portals
• Perform goods receipting and maintain accurate inventory records
• Work with systems such as Lightspeed and other inventory platforms
• Ensure alignment across ordering, receiving, and payment systems

Financial Ownership & Visibility

• Take full ownership of financial health and reporting
• Provide forward-looking insights (e.g., rolling 90-day cash flow forecast)
• Monitor debtors, creditors, and overall cash flow
• Identify financial risks early and communicate proactively

Communication & Operations

• Proactively engage with the business owner (not waiting for instructions)
• Initiate regular updates, reporting, and meetings
• Follow up on urgent matters through multiple communication channels
• Support general business operations and administrative coordination

Requirements

• Proven expertise in Xero and Australian bookkeeping standards
• Strong knowledge of Australian payroll and BAS compliance
• Experience with inventory systems (e.g., Lightspeed) and supplier platforms
• Excellent attention to detail and data accuracy
• Strong organizational and multitasking skills
• Proficiency in Google Workspace and browser-based systems
• Experience working with external accounting firms
• Ability to work independently and manage time effectively
• Willingness to grow with the business and take on increased responsibilities

The ideal candidate must be:

• Confident and self-assured in handling responsibilities
• Resilient and composed under pressure
• Open to feedback and able to use it as motivation for improvement
• Solutions-driven, not easily discouraged by challenges
• Capable of taking initiative and leading, not just executing tasks

Independent Contractor Perks

• Health Insurance Coverage for eligible locations
• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.