Overview

As an Administrative Assistant, you are the operational backbone for our team of attorneys, ensuring that no hearing, meeting, or deadline is ever missed. Your primary mission is "calendar precision"—managing complex, high-stakes schedules across multiple attorneys while acting as the proactive gatekeeper for their time. You will be responsible for the full lifecycle of a calendar event, from monitoring incoming scheduling emails to providing clients with detailed directions for off-site hearings. This role requires a high-energy, detail-oriented communicator who isn't afraid to be persistent with reminders and follow-up calls to ensure every stakeholder is exactly where they need to be, when they need to be there.

Schedule:

• Full-time (40 hours per week) Monday to Friday 8:30am to 5:30pm EST with 1 hour unpaid break

Responsibilities:

• Manage and maintain calendars for multiple attorneys, ensuring all appointments, hearings, and meetings are accurately scheduled
• Proactively contact attorneys with reminders about upcoming calendar events to prevent missed hearings or late arrivals
• Make follow-up and confirmation calls to clients and external parties to verify meeting details and attendance
• Research and provide location details and directions for clients attending off-site appointments or hearings
• Monitor a dedicated email inbox to capture and process all scheduling-related communications
• Handle overflow administrative tasks as needed to support the broader team

Requirements:

• Prior experience in calendar management or administrative coordination, preferably in a legal or professional services environment
• Strong verbal communication skills for making outbound calls and interacting with attorneys and clients
• Exceptional organizational skills with the ability to manage multiple schedules simultaneously
• High level of attention to detail to ensure accuracy in scheduling and communications
• Ability to work independently and take initiative in a fast-paced environment

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

• Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.