Job Overview

Our client is looking for a highly organized and detail-oriented Bilingual Administrative Assistant to join their team in the custom cabinetry, closets, and remodeling industry. This role plays a key part in the sales and project pipeline, ensuring leads are followed up consistently, project information is complete, and bids are prepared accurately.

Schedule

• Monday - Friday, 8:00 AM - 5:00 PM Eastern Time, with 1 hour unpaid break (40 work hours per week)

Responsibilities

• Lead & Client Management: Respond promptly to new inquiries; collect project scope, measurements, and inspiration photos; maintain all client records inside Houzz Pro.
• CRM & File Organization: Maintain accurate project stages in Houzz; upload documents and renderings; maintain organized Google Drive folder structures and update the CRM daily.
• Estimating & Bidding Coordination: Prepare project bids based on company pricing for cabinetry, countertops, and installation; review drawings for completeness; deliver professional proposals within 1–2 business days.
• Scheduling & Coordination: Schedule consultations and follow-up calls; coordinate communication between the client, designer, and owners.
• Follow-Up Management: Maintain a consistent follow-up schedule after estimates are sent; track client responses and notify owners when a client is ready to proceed.
• Invoicing & Administrative Support: Prepare invoices based on approved bids; track deposits and balances; ensure financial records match the approved scope.
• Internal Communication Support: Provide organized project summaries and identify missing information early to ensure smooth team workflows.

Requirements

• Fluent in English and Spanish (written and spoken).
• Proven experience as an Administrative Assistant, Virtual Assistant, Project Coordinator, or Estimating Assistant.
• Technical proficiency in Houzz Pro (or similar CRM), Google Drive, Google Docs/Sheets, and basic Canva.
• Ability to learn estimating templates and pricing structures quickly.
• Strong attention to detail and ability to work independently in a remote environment.

Qualifications

• Experience in cabinetry, construction, millwork, or remodeling is strongly preferred.
• Previous background in construction administration or estimating support.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.