Role Overview:

We are seeking a Property Financial Coordinator to support ownership in managing and holding the property manager accountable.

This is a back-end, operations-focused role centered on reporting, financial verification, and follow-ups — ensuring billing, collections, and action items are properly executed across the portfolio.

Schedule:

• Mondays to Fridays, flexible schedule based on the client's business hours (US Eastern Time, 40 hours per week)

Scope:

• Manage oversight of ~300 property units through reporting and follow-ups
• Minimal to no tenant communication (focus is internal coordination only)
• Direct support to ownership (not replacing the property manager, but overseeing them)
• Access to AppFolio (admin-level) for reporting and financial review
• Flexible schedule aligned with the client’s working hours and meetings
• Training provided on specific reports and workflows

Key Responsibilities:

• Run and export reports from AppFolio for review and analysis
• Verify billing, rent collections, and financial accuracy
• Perform basic reconciliation and flag discrepancies
• Track action items from weekly property management meetings
• Follow up with the property manager to ensure completion of tasks
• Maintain accountability workflows (checking if tasks were completed, escalating if not)
• Support oversight of property-related items such as insurance, taxes, and compliance
• Coordinate with property manager and contractors as needed (no direct tenant management)
• Organize and maintain clear documentation and reporting systems
• Assist with ongoing process improvement and operational visibility

Requirements:

• Experience with AppFolio (highly preferred) or similar property management software
• Strong Excel skills (reporting, data handling, exports)
• Basic accounting knowledge (understanding of debits, credits, and reconciliation)
• Background in property management, real estate, or similar operational roles
• Close attention to detail and an analytical mindset
• Strong follow-up and accountability skills
• Ability to work independently and manage ongoing task tracking

Highly Regarded Skills & Experience:

• Experience reviewing property management financials or reports
• Familiarity with real estate operations and third-party property managers
• Experience in administrative or executive assistant roles with operational oversight
• Process-driven mindset with strong organizational systems
• Experience working with U.S.-based clients or teams

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health insurance coverage for eligible locations

Note:

• Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.