Job Overview

Our client is looking for a Spanish Bilingual Project Coordinator & Executive Assistant to streamline construction operations and executive workflows. This dual-focus role requires a high-energy professional who can navigate the complexities of construction management via Buildertrend while simultaneously acting as a gatekeeper for the owner’s administrative needs. The ideal candidate is a proactive problem-solver who is fluent in both English and Spanish and possesses a strong sense of ownership over project lifecycles.

Schedule

• Monday - Friday, 8:00 AM - 5:00 PM CST, with 1 hour unpaid/paid break (40 hours per week)

Responsibilities

• Project Coordination: Coordinate crew schedules and assignments via Buildertrend and track project progress and milestones weekly.
• Procurement & Logistics: Manage material ordering for job sites and island locations; arrange and confirm deliveries to specific project locations as needed.
• Bilingual Communication: Facilitate daily communication between supervisors, crews, and suppliers in both English and Spanish.
• Inbox & Calendar Management: Manage and filter the owner’s email inbox daily; coordinate the owner’s personal calendar and team schedules by consolidating entries from sources like Calendly and Google.
• Lead Management: Manually enter new leads from GoHighLevel into Buildertrend and compile monthly lead flow and conversion reports.
• Documentation & SOPs: Document administrative workflows into SOPs monthly and maintain a searchable knowledge base for operational protocols.
• Administrative Support: Organize digital project files in Google Workspace/Microsoft 365 and prepare meeting agendas for team huddles.
• Recruitment Assistance: Assist with recruitment by posting job ads and screening initial applications for construction labor.

Requirements

• Experience: Proven experience as an Executive Assistant, Project Coordinator, or similar administrative support role.
• Language: Fluency in both English and Spanish (written and verbal) for effective communication with crews and supervisors.
• Technical Proficiency: Proficiency with Buildertrend is required; experience with GoHighLevel and QuickBooks is a strong plus.
• Industry Knowledge: Demonstrated experience with email inbox management and calendar coordination; experience in construction or hotel renovation is highly desirable.
• Skills: Excellent organizational skills with the ability to manage multiple priorities and a "zero-error" approach to data entry and reporting.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations 

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.