As an Administrative Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our client's office. You will provide essential administrative support to the office manager and team, with a primary focus on assisting the doctor.

Schedule

• Monday to Friday, 8AM to 5PM Eastern Time; 40 hours per week, 8 hours per day

Independent Contractor Perks

• Permanent Work from Home
• Immediate Hiring
• Health Insurance Coverage for eligible locations

Key Responsibilities

• Checking and responding to emails and faxes promptly.
• Taking notes during zoom meetings and managing email communications on their behalf.
• Handling administrative requests and queries from the doctor and other team members.
• Completing various administrative tasks, such as electronic filing, typing, copying, and scanning.
• Drafting and distributing emails, correspondence, memos, letters, faxes, and forms.
• Assisting in the preparation of reports and presentations.
• Ordering supplies as needed upon request.
• Documenting expenses, reconciling expense reports, and submitting them to the provider on a monthly basis.
• Preparing various communications, including but not limited to letters, emails, and faxes, as required for the doctor.
• Scheduling and managing administrative projects and ensuring their timely completion.
• Demonstrating polite and professional communication via phone, email, and mail.
• Supporting the team by organizing tasks and facilitating effective communication.
• Ensuring the proper functioning of equipment by completing preventive maintenance requirements and arranging for repairs when necessary.
• Providing information by answering questions and fulfilling requests.
• Contributing to the team's efforts by accomplishing related tasks as needed.
• Typing up documents for the office manager.
• Making phone calls to patients to schedule or confirm appointments.
• Preparing reports and presentation templates.
• Responding to patient inquiries through phone calls, emails, or video calls.
• Creating sales invoices and contracts.
• Performing standard data entry and maintaining records.
• Logging business expenses into expense reports.
• Utilize Canva to create announcements and newsletters and post them on social media.​

Requirements

• Some experience working in the medical industry is required.
• Has experience in using Canva (making announcements, newsletters, etc.) is required.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Strong attention to detail and exceptional organizational abilities.
• Efficient and accurate typist.
• Previous experience with data entry is a plus.

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.