Overview
Provide comprehensive support for property operations, tenant communication, financial management, and leasing processes. You will manage work orders, coordinate move-ins/outs, and maintain organized records for a property management team based in Florida.

Schedule
Monday - Friday, 9:00 AM – 6:00 PM Eastern Time (with 1-hour unpaid break)

Responsibilities

• Tenant Communication & Support
  • Phone and email support for tenant inquiries, concerns, and requests
  • Schedule appointments, inspections, and handle repair calls
  • Manage collections, late payments, and issue reminders
  • Respond to potential tenant inquiries and schedule property showings
• Work Order Management
  • Create, process, and track work orders for repairs, maintenance, and evictions
  • Follow up with vendors, contractors, and tenants for timely completion
  • Coordinate move-in/out processes including inspections and utility transfers
• Financial Management
  • Create and send invoices, bills, and receipts
  • Ensure timely payment of bills and reconcile accounts
  • Record payments and resolve discrepancies
• Tenant Screening & Leasing
  • Screen potential tenants (references, credit, rental history, employment)
  • Ensure applicant documentation is complete
  • Provide overviews to property manager/owner for final approval
• Reporting & Documentation
  • Create leases and addendums in Rentvine portal
  • Prepare status reports on property conditions, ongoing tasks, and financials
  • Maintain organized records of leases, work orders, invoices, and communications
• Online Listings & Property Management Software
  • List and market properties on Rentvine, Zillow, Craigslist, and social media
  • Update property information and monitor online reviews in Rentvine
• Additional Responsibilities
  • Assist with lease renewals and terminations
  • Coordinate eviction processes if necessary
  • Stay updated on landlord-tenant laws and ensure compliance
  • Perform ad-hoc administrative tasks

Requirements

• Proven experience as a Virtual Assistant, Property Manager, or similar role
• MUST BE COMFORTABLE DOING DAILY CHECK-INS WITH THE CLIENT
• Proficiency in property management software and Microsoft Office Suite
• Excellent written and verbal communication skills in English and Spanish
• Strong organizational and time-management skills
• Basic accounting skills for invoices, payments, and reconciliations
• Familiarity with tenant screening processes and leasing documentation
• Ability to work independently and meet deadlines remotely
• Experience with online listing platforms and marketing rental properties

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note
Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.