Job Overview

We are seeking a highly organized, proactive, and creative Events Operations & Admin Coordinator to support a growing events business. This role is ideal for someone with experience in administration, customer support, events coordination, and basic graphic design who thrives in a fast-paced environment and enjoys balancing multiple responsibilities across operations, client communication, marketing, and financial administration.

You’ll play a key role in ensuring seamless event execution while also supporting promotional efforts through engaging visual content and digital updates.

Schedule

• Monday to Friday, 8:00 AM – 5:00 PM (UK Time)

Key Responsibilities

Operations & Administration

• Maintain and update the company website (WordPress, Wix, or Squarespace), ensuring all content is accurate, current, and aligned with business needs
• Manage inbound email inquiries related to events, bookings, and general questions with timely and professional responses
• Support client communication throughout the booking process to ensure a seamless and positive customer experience
• Process, code, and track supplier invoices accurately to support financial administrative processes
• Assist with event coordination tasks, including scheduling, logistics, and internal follow-ups
• Maintain organized records of bookings, communications, and financial data
• Handle multiple priorities while maintaining attention to detail and meeting deadlines
• Provide general administrative support to ensure smooth day-to-day operations

Events Marketing & Creative Support

• Design a full set of graphics for each in-house event (various formats and sizes)
• Create PowerPoint visuals for display on TV screens promoting events and announcements
• Build and publish event listings on ticketing platforms (e.g., Ticket Tailor), including copy and graphics
• Add and update events on the company website 
• Design menus for events and restaurant offerings
• Create posters and signage for in-house promotions and event advertising
• Develop Facebook events with appropriate links and engaging descriptions using company accounts
• Produce graphics and edited images for paid social media campaigns
• Design flyers for print distribution when needed
• Create event signage and branded materials
• Support website updates with new copy and images as required

Requirements

• 4+ years of experience in administration, customer support, events coordination, or a similar role
• Strong written and verbal communication skills with a professional client-facing approach
• Proven ability to manage multiple tasks in a fast-paced environment
• High attention to detail, especially in invoicing, financial data, and record-keeping
• Experience managing website content (WordPress, Wix, Squarespace, or similar)
• Basic understanding of invoicing, expense coding, and finance-related admin tasks
• Proficiency in Google Workspace, Microsoft Office, and email platforms
• Experience with graphic design tools (e.g., Canva, Adobe Suite, or similar)
• Strong organizational and time management skills
• Ability to work independently, take initiative, and solve problems proactively
• Creative mindset with the ability to produce engaging visual content
• Reliable, accountable, and detail-oriented

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.