Client Overview

Join a growing hospitality group operating multiple café locations, focused on delivering consistent service while scaling operations. The business is strengthening its back-office systems to support expansion, improve financial visibility, and streamline day-to-day administrative processes.

This role is ideal for someone who can combine strong bookkeeping expertise with operational support to help build a more efficient and scalable backend.

Job Description

As a Bookkeeper / Virtual Assistant, you will manage core financial processes while supporting administrative operations across the business. You will ensure accurate financial records, maintain consistent communication workflows, and help establish structured systems that support ongoing growth.

This is a hands-on role requiring attention to detail, strong organizational skills, and the ability to work independently while collaborating closely with the business owner.

Schedule: 20 hours/week, flexible during business hours (aligned with business operations) 
Client Timezone: Australian Eastern Time  

Responsibilities
Bookkeeping & Financial Management

• Manage accounts payable and accounts receivable processes
• Process incoming invoices and maintain accurate financial records
• Reconcile transactions and ensure all records are up to date in Xero
• Maintain proper documentation for all financial activities

Administrative & Operational Support

• Monitor and respond to daily emails to ensure smooth communication flow
• Support scheduling, correspondence, and general administrative tasks
• Assist in coordinating operational activities across multiple locations
• Ensure no critical communications or tasks are missed

Systems & Process Development

• Maintain and improve back-of-house administrative structures
• Help establish efficient workflows and scalable systems
• Support the organization of financial and operational data
• Contribute to improving internal processes as the business grows

Requirements

• 3–5 years of experience in bookkeeping or accounting support roles
• Strong proficiency in Xero
• Excellent organizational and multitasking skills
• High attention to detail, especially with financial data
• Strong written communication skills
• Ability to work independently with minimal supervision
• Proactive mindset with a focus on process improvement

Scope & Engagement

• Part-time role with potential to transition to full-time
• Remote work arrangement
• Support a multi-location hospitality business
• Focus on financial accuracy and operational efficiency
• Direct collaboration with the business owner
• Opportunity to build and refine internal systems

Why Join This Team?

• Opportunity to support a growing hospitality business
• Flexible work arrangement
• High-impact role combining finance and operations
• Opportunity to shape internal systems and processes
• Long-term growth potential as the business expands

Apply now. Start helping.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

• Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.